Coordinator Faq

4. External users / users not created (yet)

1. If you can not find a name as you would like to assign him to a course in Moodle, but this user has an MS username, it means that this user never logged in to Moodle.
All accounts will be created as the user logs in to Moodle. If the MS access is expired, you need to renew it (in the IT system) in order to give access.
If you would like an account to be created before this first access, please write an email to acsg@ceu.edu.

2. If someone will not get a CEU Microsoft account, we can create an external account for him in Moodle.

I. If you never done this, you need to ask for user creation rights. 

Please note, that the Compliance with data protection rules (including the applicable laws) is the responsibility of all Members of CEU Community who process personal data. Make sure, that the users you upload to the site gave consent to the storage, management and processing of their personal data. Make sure that personal data is kept only for the period that is required to fulfill the purposes it has been collected for.

The full Data Protection Policy of CEU is available here: https://documents.ceu.edu/documents/p-1805

II. Fill out this sample CSV file: sample_user_creation.csv

Each new user need to be in a new line in the csv.
No fields may contain special accented characters like á, í, ú - you need to trim these for account creation.

username: The user will use this username to log in to the Moodle instance. It needs to be unique. A user's name can only contain alphabetical letters in lowercase, numbers, hyphen 
course1: Copy paste the "short name" of your course into this cell to add the user to the course when created. Make sure that there is no space characters before or after the name. If this is not necessary, you can delete this column. If the user is created, you can assign it on your course manually as well. 
role1: student or teacher

Passwords will be created automatically upon creation and sent as an automatic email to the new user (along with the username and site URL). Note: some email providers (hotmail for example) may block or put this email into their spam folders rarely. 

III. Upload the CSV file here (administration > users > accounts > upload users.
Direct link: https://ceulearning.ceu.edu/admin/tool/uploaduser/index.php

You just need to drag and drop the csv into the field and click on the "upload users" button. You will see a preview which will indicate if there is any problems with the csv file you need to correct first.
Do not change any of the default settings just click on "upload users".

Detailed help

IV. The users are ready, check if they are listed on the participants page of your course. Contact me if you have any problems.