Coordinator Faq

1. Course creation

1. Go to the relevant category of your department (if necessary, create the category first - use the same naming style of your department )

2. You will find the "Add a new course" button below the course list. (if you can not see this button, you do not have rights in that category)

For multi-group courses, please read this guide first.

Mandatory fields  

  • Full name: This is the course title - This must be a unique name on the Moodle server. You should always indicate the Year/term at the end (2021/22 Fall). For multiple groups, you should indicate this as well.

  • Short name: Short title (this will show up in the “breadcrumbs” listing) If it is not unique, the system will prompt you for a different name when you try to save your settings. It is recommended to use a name you and your students will be able to easily identify.

  • Category: You can select which the folder, where the course will be located. By default this will be the category where you clicked on the Create a new course button.

  • SITS sync code: This code is needed to establish the connection with SITS - so all registered students and instructors will get access to their registered courses automatically when they log in to Moodle.

    You can find this code in SITS called Moodle sync code. The format has a strict logic, so you can always add this code if you know the course code.

    The code has 4 parts without any spaces. put together:
    - course code: ENVS2323
    - a letter indicating the group. For most courses, it is a higher case letter A, if there are multiple groups, for group 2 it is B, for group 3 it is C
    - the year 2021/22
    - the term T1 for fall, T2 for winter, T3 for spring
So for example a full code looks like: ENVS2323A2021/22T1
If the course is not listed in SITS, you can leave this field empty, but students, instructors need to be registered manually.
If there are changes in SITS, with the course code or term,  you need to change this code as well, otherwise the connection will be gone.

Optional fields 
(you can always check the ? icon next to the settings for more information).

  • Course format: Open the sub-menu to change this setting. The default is "topics" format, which means that the sections are marked with " Section 1, 2..." etc. You can select "weekly" format instead, this way the course will automatically calculate dates from the course "start date" for each section.
    NEW: The students can change between the sections with the "navigation drawer", so they do not have to scroll in long courses.
    The single activity format can be handy for special courses, when you only want one activity, like a forum to be in the course.

  • Summary: A paragraph explaining the “course” (Students and Guests will be able to see this without enrolling to the course). You can copy/paste the relevant summary from your syllabus here. You can also upload “course summary” files if needed (syllabi). This can be really useful, if you would like to share some information with students without SITS registration. You can find more about this at "Possibilities outside a course".
    NEW: You can restrict CEU users for this summary. The summary info will be also displayed in the footer section of the course.