Teacher Faq - course editing

-: CEULearning
Course: CEULearning
Book (Text): Teacher Faq - course editing
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Date: Monday, 25 October 2021, 7:33 PM


Frequently asked questions by course editors and quick videos about common administrative functions of Moodle

Table of Contents

Other commonly used activities
Important functions connected to activities
Interactive elements and activities

      Course management

      How to create a course?

      Please log in and check if you have your course created already at http://ceulearning.ceu.edu/my/

      We can copy in the contents (or just some sections) from previous courses into the new one so you do not need to create a course again from scratch. 

      If you do not see the course in the list, or would like previous contents copied, please write a request with the most important details and it will be created shortly. We will need the following:

      • course name
      • department
      • do you need some content copied into the course?
      • do you have a TA or co-teacher?

      How to copy content from a previous course? (Import)

      1. Go to the new, empty course (the "Target"), where you would like to copy previous content.
      2. Select "Import" from the administration menu.
      3. Select the "source" course (if there are too many, search for it first). 
      NEW: The system will try to offer the previous versions of this course. You can check them in a new tab as well before importing.

      4. You need to copy only the "activities/resources". You can deselect the other options.
      5. Deselect the contents you do not want to copy (deselect "News forum" all the time, as we do not need duplicates in courses).

      The summaries (text at the top of the topics) will be always copied if the summaries of the target course are empty, and omitted if the target course has some content in the summary area.
      Note: The contents will be always copied to the same topic, the location can be changed after the import process.
      6. For all other steps, just select "continue" and "Perform Import". 

      How to change the course name or other settings?

      Open your course, and select the course settings at the top right in the administration block (you may need to open the block region if you closed it at the middle right.

      You can change the course title at the form:

      • Full name: This is the course title - This must be a unique name on the Moodle server. You should always indicate the Year/term at the end (2021/22 Fall). For multiple groups, you should indicate this as well.

      • Short name: Short title (this will show up in the “breadcrumbs” listing) If it is not unique, the system will prompt you for a different name when you try to save your settings. It is recommended to use a name you and your students will be able to easily identify.

        If something important change for your course in SITS, like the term, or the course code, then other fields need to be changed in Moodle as well. You do not have the rights to change it, contact your coordinator.
      Optional fields

      Do not change any setting you do not understand - you can always check the ? icon next to the settings for more information or ask for help.

      • Course format: Open the sub-menu to change this setting. The default is "topics" format, which means that the sections are marked with " Section 1, 2..." etc. You can select "weekly" format instead, this way the course will automatically calculate dates from the course "start date" for each section.
        NEW: The students can change between the sections with the "navigation drawer", so they do not have to scroll in long courses.
        The single activity format can be handy for special courses, when you only want one activity, like a forum to be in the course.
      • You can also change the number of sections of the course here.

      • Summary: A paragraph explaining the “course” (Students and Guests will be able to see this without enrolling to the course). You can copy/paste the relevant summary from your syllabus here. You can also upload “course summary” files if needed (syllabi). This can be really useful, if you would like to share some information with students without SITS registration. You can find more about this at "Possibilities outside a course".
        NEW: You can restrict CEU users for this summary. The summary info will be also displayed in the footer section of the course.

      Course accessibility

      1. Is the course visible for students?

      If the course name is displayed with gray color, or the "course status" is set to "Unpublished" at the course header, then students can not see it (it will not appear for them on their course lists and folders regardless of their rights.)

      You can easily change this setting if you change the "Course status" to "Published". Alternatively you can edit the "course settings" at the administration block, and select "publish" for visibility.

      No SITS connection: If the course is synchronized to SITS, then students will be automatically enrolled on this course when they log in to Moodle if they are registered in SITS, but they will not be able to access the course if it is not visible. It the course is not synchronized, but it should be, ask for support (acsg@ceu.edu) 

      2. Can students enroll on the course?

      The default option is NO, students automatically appear on the courses if they register in SITS (the SITS sync is automatically enabled if possible).

      If you would like to enable students to enroll on the course without SITS enrollment (for example, they need to check the contents before the registration, or they are on the waiting list, you can enable OPEN for CEU Students (with or without a key) in the Access Control menu.

      In case you will need to close the course after the registration period (so only students registered in SITS will remain), it is possible to delete the additional students with the "X" next to their names in the Add/manage users menu.


      SITS sync: If the course is synchronized to SITS, then students will be automatically enrolled on this course when they log in to Moodle if they are registered in SITS, but they will not be able to access the course if it is not visible. It the course is not synchronized, but it should be, ask for support (acsg@ceu.edu) 

      Open for CEU students: enables students to enroll on courses themselves (no need to be registered in SITS). If SITS sync is not enabled for any reason, you should enable this, otherwise this is not necessary.If an enrollment key is specified, any CEU user attempting to enroll on the course will be required to supply the key. This key has nothing to do with the official enrollment to a course (done in SITS).

      How to assign a student, co-teacher or TA?

      Watch this short video or follow the steps below.


      Open the course and

      Click "Add / manage" in the Administration block > Click on the "Enroll users manually button" 
      Select the appropriate role > Search for the name > Click on "enroll" next to the result


      List of roles:

      Teacher, Teacher (admin), Teacher assistant:
      These course editor roles have almost the same rights, most of the time you will assign Teacher. Teacher admin has additional rights to advanced functions (copy contents between courses, like restore, import, etc.), teacher assistant can not assign other course editors to the course.

      Student: The basic "viewer" role, hidden content is not visible for him, can take part in activities.

      Visitor: A special "viewer" role. They can view all hidden contents, but can not view or take part in activities. This is the best role for managers of a program, or colleagues who are not teaching in the class, just would like to view the contents.

      Guest (special): These users do not have an account, if you enable "Guest access" in a course, anyone can access it without an account and login. 

      If you cannot find a user during the search, these are the possible causes:
      • No account is created for the user yet
         If you would like to add a new CEU user, ask them to log in to the site first and their account will be automatically created during the login.
      • You are mistyping the name
        Check the spelling. The firstname / lastname order is important, so try to use only one of them if possible
      • The user is already assigned on the course - check the name in the participants list.
      • If you find multiple accounts for the user, please check the email address to see which one is relevant. If you are unsure, ask for help.
      • Manually assigned users can be easily deleted from the participants list with the "bin" icon next to them. If you cannot find a bin icon, it means the user is coming from SITS - and needs to be unenrolled there.
      • The role of a user can be changed with the "pen" icon next to his name. 

      How to give access to readings for non-CEU users (Guests)

      If the external users only need to check out course materials but do not need to interact with it (upload files, use forums, and assignments), then you can enable Guest access to allow this.

      If the external users need to interact with a course you need to
      create them manually first and add them to the course.

      Guest access

      You should be really careful with this setting, especially if you have uploaded copyrighted materials for your students’ use. If you allow Guests (outside the CEU community) to access your course without a password (key), you will make the course public, and anyone will be able to access it.

      You can still protect the course with a guest password (this key is necessary only for guests, not for CEU students!). Guests will be able to log in and see all the materials in your course (but they will not be able to access activities like assignments or forums).  

       Select Access Control in the administration menu to the top right.

      You just need to change the "Open for external Guests" setting to "Yes".

      A Guest key will be set automatically under the button which can be changed. 
      You will need to provide this password to the Guests.

      Guests will be able to visit the site, "log in as a guest" then provide this password to reach your course.

      If you would like to make the course public, you can delete the key and press ENTER.

      External accounts - for users who will not get a CEU account

      Create external users in Moodle

      I. If you never have done this, you need to ask for user creation rights. 

      Please note, that the Compliance with data protection rules (including the applicable laws) is the responsibility of all Members of CEU Community who process personal data (who initiated the creation of external accounts in Moodle). Make sure, that the users gave consent to the storage, management, and processing of their personal data. Make sure that personal data is kept only for the period that is required to fulfill the purposes it has been collected for.

      The full Data Protection Policy of CEU is available here: https://documents.ceu.edu/documents/p-1805

      II. Fill out this sample CSV file: sample_user_creation.csv

      Each new user needs to be in a new line in the csv.
      No fields may contain special accented characters like á, í, ú - you need to trim these for account creation.

      username: The user will use this username to log in to the Moodle instance. It needs to be unique. A user's name can only contain alphabetical letters in lowercase, numbers, hyphen 
      course1: Copy/paste the "short name" of your course into this cell to add the user to the course when created. Make sure that there are no space characters before or after the name. If this is not necessary, you can delete this column. If the user is created, you can assign it to your course manually as well. 
      role1: student or teacher

      Passwords will be created automatically upon creation and sent as an automatic email to the new user (along with the username and site URL). Note: some email providers (hotmail for example) may block or put this email into their spam folders rarely. 

      III. Upload the CSV file here (administration > users > accounts > upload users.
      Direct link: https://ceulearning.ceu.edu/admin/tool/uploaduser/index.php

      You just need to drag and drop the csv into the field and click on the "upload users" button. You will see a preview that will indicate if there are any problems with the csv file you need to correct first.
      Do not change any of the default settings just click on "upload users".

      Detailed help

      IV. The users are ready, check if they are listed on the participants' page of your course. Contact me if you have any problems.

      How to manage multi-group (or offline / online) courses?

      When a course is listed in SITS as a double-entry (either Group 1 and 2 or online/offline), we have two options in Moodle.

      Either use a separate course for both or just use one shared course. Which solution is better? It depends on the quantity of the identical/different content in the courses usually.

      1. List both courses as separate entries
      If some of the content is the same between the courses it is recommended to create this common content in one of the courses, then open the empty course, and import this in to avoid double work. (Note: if you do it multiple times, make sure, that you select only the new content, as you may create duplicates).

      How to copy content from a previous course? (Import)

      After this is done, you can add different content to each course individually.

      2.  Use only one Moodle course
      a) Request merging the courses in Moodle (this is needed for the SITS sync)

      b) Set up groups in the course

      The Groups feature allows you to divide the students in your course into different groups to easily separate them. Students can use Moodle activities as members of these groups afterward, allowing them to work together closely. 

        • You can change forums into group forums - allowing you to communicate with the members of each group separately.
        • You can restrict activities/resources to be available/visible for only members of one group, not the other.

      c) Assign a group to an activity

      After the groups are ready you can edit any activity or resource with EDIT > edit settings, scroll down to the "restrict access" tab, select "add restriction" > group (select the group), and save. This activity will be available for only the selected group from now on.

      To change a forum into a group forum, edit the settings of the forum > select the "common module settings" tab and change the group mode into separate groups.

      You can read more about forums and groups here.

      Basic Course Editing

      After you log in and visit your course, always start with TURN EDITING ON (top right corner). Use the appearing icons and menus to add, change, move, edit content.


      1. You can simply drag and drop files into the course from your computer (or pictures, selected text from a word file, etc.)
        How to upload readings/materials?

      2. Add text to the course page with section summaries and labels
        How should I add text to the Course?

      3. Add activities to the course - like assignments
      Other important, basic topics

      Other basic resources

      How to upload readings/materials?

      1. The most convenient way to upload files is the drag and drop method.

      Start with TURN EDITING ON ( click on the button at the top right corner of the course header)



      If you experience any problems:

      -   Make sure that you are using an up-to-date browser: Chrome 11, Firefox 4, Safari 5, IE 10
      -   The max. file size of any file uploaded is 50 Mb by default (you can change this at the "course settings".
      -    Make sure that the Editing is enabled (Turn editing on)
      -    Check if your internet access is stable. Uploading large files can be really slow compared to browsing pages, so Wifi access can cause problems here.

      2.  Alternatively you can use the menu to upload a file (but it takes more time)

      Select the "Add an activity or resource" link at the appropriate section.
      Select " Single File" (you may have to scroll down).
      Fill in the "name" field, then select the upload icon   > Choose a file > Select the file on your computer and click the “Upload this file” button and save. 

      3. Folders

      A folder allows a teacher to display several readings together. With the drag and drop method, you have to Zip the files on your computer, and drag the Zip files in or use the Add an activity or resource menu, select "multiple files", fill in the name field, and drag or add the files one by one before you save. (Add an activity or resource > folder)

      4. Upload limit

      Generally the largest file you can upload is 50MBs. If necessary, you can change this limit to 500MBs at the "course settings" menu in the administration. 

      How should I add text to the Course?

      You can do this multiple ways. (do not forget to "Turn editing on" at the top right)

      1.  Drag and Drop

      You can use the same Drag and Drop method, as with the file upload. Select the text, hold the left mouse button, and move the cursor to the appropriate section of your course. You will see a box with the “add text here” appear. Release, and select “Insert as a label” and the text will appear on the page.

      2. Use the menu/icons in Moodle

      a) Summaries

      The very top of your course (the General section) and every topic or week contains a summary. This is a default label which allows you to place brief information about the specific topic or week. It can be an introduction to the unit of study or a short summary of the weekly plan. Activities and resources are listed below this section. More information

      You can start editing with the "Edit section summary" link. It is always located at the top of the section.

      b) Label

      Labels serve as "spacers" between resources and activities, for example you can use a label to add the Text "Required readings" before a set of PDF files.

      You can open the activity chooser with the menu and select "LABEL". Type in the text and save.

      After creation, you can move the label to the appropriate place with the Move Moodle move icon icon next to it.
      Click and drag the Move icon (Moodle move icon) at the left of the item link. As you drag, Moodle will dim the items under the item you are dragging. Release the mouse to drop the item into a new location.
      More information about labels

      c) Page

      The major difference between this resource and the label is that labels are always created on the main page of the course but web pages will appear as a link on the main page (and will be opened in a new window as a subpage). The creation process is the same, just select "PAGE" from the Activity chooser.

      3. Important note about MS Word

      Most of the time when you will copy / paste some text from a MS Word document to Moodle it will be done without any problems (label or page, etc.), as the editor try to clean the text.

      But it is recommended to be cautious as sometimes a few formatting problems can happen as these documents have "hidden" formatting (and you copy this as well without knowing it). 

      What can you do to prevent any possible problems?

      a) Paste the text to Wordpad or Notepad first, and copy to Moodle from these editors

      b) Use the "Paste from Word"  Paste from Word icon in the processor before pasting to clean the contents. 

      Note: Some browsers does not allow you to use the "Paste" command with your mouse. Use the CTRL+V key combination instead.


      Move / edit existing contents

      You will see icons next to each resource in editing mode if you move the cursor next to them.

      Move resources / activities:

      Click and drag the Move icon (Moodle move icon) at the left of the item link. As you drag, Moodle will dim the items under the item you are dragging. Release the mouse to drop the item into a new location.

      Modify resources / activities:
      Click on the “EDIT” link if you move your mouse next to it to change the settings of the resource if you open this “EDIT” menu.

      Visibility of Course Contents (readings, sections)

      1. Basic Hide / Show

      You can hide entire topics or just single resources from the students. As with the course links, the gray color always means hidden content.

      a) To hide a topic, click on edit section > unpublish section next to the topic title. The background of the topic become gray, and NO content will be visible for students regardless of the individual settings of the resources in the Topic.
      Clicking on Edit section > publish section makes the topic visible.

      b) You can hide just the individual activities with Edit > Unpublish and Edit > Publish to reverse the effect.

      c) The hierarchy is really important, as long as a topic is hidden changing the individual settings take no effect. So it is advisable, to show the topic first, refresh the page (F5 key) and change the visibility of the individual resources only after this.

      d) If you are uncertain about students view, you can always check if you click on "switch role to > student" in the administration block.   

      2. Advanced restrictions

      You can restrict resources with "Restriction" options or with group settings. These options make it possible to hide the contents from only a selected group of students or to make certain resources appear or disappear at a certain time.
      These settings are more complicated to master, if you never used these, ask for assistance.

      How to communicate with students?

      There are multiple ways for communication in a Moodle Course.

      1.    If you post a discussion to a Main Course forum - send message to class (the former News forum), all participants of the course will receive the message in email.  This forum is automatically created for each course. By default, it is placed in the top of the middle section and NEW* all course participants can add posts or reply to posts.  Students and professors receive an email automatically with the message.     

      2.    You can contact with one other user (student) with messaging - like an sms. (Participants link in the People block - Send message button on each user's page). It is not that convenient to find archive messages, so this method is not recommended for important messages.
      Emails are sent to offline users only - and of course, you will not get your own messages in email.

      1. Open the Participants link in the top left section of the navigation drawer

      2. Tick the boxes next to the users you would like to send a message to

      3. Choose "Send a message"

      4. Write your message, preview and send it.

      Message history: http://ceulearning.ceu.edu/message/index.php?viewing=recentconversations


      How to Rearrange (change the order of) whole sections?

      You can use the cross icon on the left side of the section titles to change the order of sections in a course with the drag and drop method.

      If the sections are full of materials already, this may be tricky, so we developed an additional function for this, you can find the icon "rearrange sections" next to the Turn editing on icon if you are in editing mode.

      The icon will hide the contents from the sections so you can easily change the order for them.

      If you are ready, refresh the page with the F5 key, or click on the "back to editing" button.

      Important Note: If you did not change the default section names (section 1,2,3, etc.), then when you swap the topics, the section names will change as well (as it represents their position in the course). Do not be confused by this, the contents also travelled with the title.

      Download materials

      I. option: Download course content
      You can enable this function at the "course settings" menu. This will enable students (and instructors) to download all course contents readings, text, activity descriptions in a single Zip file.


      II. option: Download Materials block

      The Download Materials block provides a way to download multiple files from a Moodle course at one time. You may choose to download files from a single section or from the entire course. If the block has been added to the course, it will be available to both instructors and students. However, students will only be able to download files that are not hidden from them in the course. This block is disabled by default, you need to add it to your course if you would like to enable it. 

      To Add the Download Materials Block to a Course:

      1. Turn editing on in the top right-hand corner of your course. 

      2. Turn editing on and Select the "Add a block" link from the bottom of the blocks menu

      3. From the Add a Block dropdown menu, select the Download materials block option.

      Adding a block in moodle 3

      4. The Download Materials block should appear at the bottom right side.

      The download materials block
       5. Use the drop down list to choose a single section or all files in a course. Click the Download button after you have made your selection.

      Choosing a topic in the dropdown list, with the download button shown at the right

      6. You will now be prompted to save a .zip file to your computer.

      7. Optional: If you do not want to enable students to download all materials with the block, delete it after use (edit > delete block)

      Create Activities (give tasks to students)

      If you would like to give tasks for students, you can use the Activities in Moodle.

      You can open the activity chooser with the menu and select activity you would like to add.
      The most basic activities are really easy to create (you just need to fill in a Title, and a description, and for assignments a due date) and Save - but if you would like to use other options it is recommended to read the details.

      The activity chooser provides details about these possibilities, you can check this chart to help you determine which activity is needed for the task at hand but the easiest method is to ask for a training at (acsg@ceu.edu).

      • With assignments, you do not have to search for submitted essays scattered in your mailbox. Students can upload them to Moodle and you can check, grade and comment on them in one place (submitted papers are not visible for other students). If you enable Turnitin, an originality report will be created for all upload submissions as well.
        Details :  Moodle Assignments (PDF) 

      • The forum activity provides a place for asynchronous discussions for students and give the ability to share files with others in the course. The groups feature allows you to easily separate students in your course, allowing them to work together closely. Details:   Forums and Groups (PDF) 

      • The choice and feedback activity allow to create quick polls and to gather (anonym) information from students.
        Details: Choices and Feedback (PDF)

      Blind marking assignments (anonym students uploads)

      On your course page, click Turn editing on > Add an activity and resource > select assignment

      You can enable “
      Blind marking”  under the “Grade” heading when you create a new "Assignment" activity. Under the Grade heading, from the Blind grading drop-down menu, select Yes.

      Note: This setting will be locked once a submission or grade has been made. You must enable this setting before students submit their work.

      Scroll to the bottom of the page and click Save and return to course.

      1.       The Submissions page will show randomly generated Participant Numbers instead of student names.

      Note: This setting does not affect the content or titles of submissions, so they should not include it in the filename or contents of their file.

      Coordinators and admins will still see the identities.

      2. Grade each submission as you would normally.  During blind grading, students cannot see their own grades even after you have graded their submissions. You must first reveal student identities in order to release grades to students. At the top left of the page, from the Grading action drop-down menu, select Reveal student identities. 

      To confirm that you want to reveal student identities and release student grades to the gradebook, click Continue. 
      Note: After revealing students identities, you cannot go back to the blind grading mode.

      Create an exam with Quiz

      The Quiz is a very powerful activity that can meet many teaching needs, from simple, multiple-choice knowledge tests to complex exams.

      Creating a Quiz is a two-step process.
      1. You need to create the Quiz activity which will establish the basics and frameworks for the exam/test.
      2. You need to create the questions and add them to this Quiz activity.

      Note: Questions are created and stored separately in a Question bank and can be reused in different quizzes.
      When creating a Quiz you can either make the questions first and add them to the Quiz, or add a Quiz activity (as below) and create the questions as you go along.

      1. Create the Quiz activity as the base of the exam
      Turn editing on > Add an activity or resource > Quiz 
      You need to fill in and save the form. Important options:

      Timing: When can students start the Quiz and when will it be closed. This automatically adds a time limit - but you can set a separate time limit as well if the start/end window is larger than the available time for the exam. It is important to have a little time buffer - as the Quiz will be closed as the end time is reached.

      Layout > Navigation method: 
      By default, the quiz is set to "Free" navigation - so students can navigate between the questions freely. If needed you can change this to "Sequential" - Students will need to fill the questions in order - and it will not be possible to jump back. 

      Optional - review options. Need to be changed only if you would like to restrict students' ability to check the exam questions / their answers later. Details

      Detailed help / other settings:
      Please change other settings only after you consulted with the Guide.

      2. Create the Questions and build the Quiz

      Open the Quiz and click on "add questions".  > Add > A new question 

      Select a Question type (multiple choice and essay are the most commonly used), fill in the form, and Save.


      Detailed help:

      3. Preview/quiz results

      Once you have added all the questions you need, your quiz is ready for students and will already be visible on the page (unless you hid it while you were setting it up.)

      It is a good idea to preview your quiz by clicking in the block Administration > Quiz administration > Preview.

      To see the grades once students have done your quiz click on the link below/next to the Quiz  'Attempts =' 

      Details about results

      Assignments with Turnitin

      1.  Turnitin

      You can “Enable Turnitin” in the “Turnitin plagiarism plugin settings” when you create a new "Assignment" activity. 

      If Turnitin is enabled, all student papers will be automatically submitted to Turnitin, and you will be able to check the reports and give feedback with Grademark at the Grading Screen. 

       Note: If you change this setting after the students submitted their papers the reports will NOT be created automatically. Students need to resubmit them (just open and save if enough) or ask for assistance to “force” the papers to Turnitin.

      Important options:
       -Student Originality Reports: This option of assignment creation provides instructors with the ability to control whether students are allowed to view the Originality Report of their own paper or not. Change the setting to yes to allow students to see the Originality Report for the assignment. The default setting is no. 

      The Store Student Papers setting has three options: in the Standard Repository, the institution’s repository, or to not store the papers. If the paper is stored in the “repository” it will be part of the Turnitin database so if anyone use parts of this paper in the future, Turnitin will be able to find this paper as the source.

      You can check if Turnitin is enabled below the assignment on the course page or not at the Grading Summary table, if you open an assignment:


      On the Grading Screen,
        you will see the Turnitin icons below the submissions if Turnitin is enabled. 
      If you see a percentage, you can click on it to open the “Originality Report”.  The blue pen icon opens Grademark, the feedback facility of Turnitin.

      Turnitin changed the design of their reports, the new integrated view is called "Feedback studio".

      Detailed help for Turnitin : https://help.turnitin.com/feedback-studio/moodle/plagiarism-plugin/instructor/instructor-category.htm

      Video about feedback studio: https://www.youtube.com/watch?v=tIKjBzJIe2g

      Typical plagiarism cases:  http://turnitin.com/assets/en_us/media/plagiarism_spectrum.php

      2. Students would like to check the Originality Report

      Students can't see their originality report and score by default. You can allow this if you decide so (edit settings > Student Originality Reports > Yes).

      If you allow this, students will see the % value in the similarity column after they go to the Turnitin assignment.

      They need to click on the percentile, a new window will open and it will load the originality report.

      3. Problems with Turnitin (when enabled)

      It may happen that the report does not appear, or the status is “pending”. This may be caused by the following reasons:
      - It may take 24 hours for Turnitin to create the report. If a student modifies his submission, Turnitin will always wait 24 hours before the report is done.
      - Turnitin can work with most editable file types, but will not work with images, excel or powerpoint files, or low quality scanned PDF files.
      -  The student has to accept the terms and conditions of Turnitin before she submits her first paper. If it is not done yet (or she selected “not agree”) the report will not be created. The only solution to this if the student accepts the terms and resubmit his paper (the filename needs to be changed).
      - The student submitted his paper before the “Enable Turnitin” setting were set to yes. Students need to resubmit them (just open and save if enough) or ask for assistance to “force” the papers to Turnitin.

      Originality Reports

       1. How can I Analyze the Originality Report (Turnitin assignment)?

      Turnitin changed the design of their reports, the new integrated view is called "Feedback studio".

      Quick help for feedback studio : https://guides.turnitin.com/01_Manuals_and_Guides/Instructor_Guides/Feedback_Studio/01_Quick_Tips_for_Mastering_Feedback_Studio

      Video about feedback studio: https://www.youtube.com/watch?v=tIKjBzJIe2g

      A short blog post which shows the most common cases of plagiarism detectable with this tool:

      Typical plagiarism cases:  http://turnitin.com/assets/en_us/media/plagiarism_spectrum.php

      2. What is detectable?

      Many resources are not in the Turnitin database so using your own knowledge to detect a suspected case of plagiarism is required. The database to which papers are compared consists of three primary sources:

      • Both a current and an archived copy of the publicly accessible Internet
      • Commercial pages from books, newspapers, and journals
      • Student papers already submitted to Turnitin

      Please note, that in extreme cases it may even be questionable what has been created first - the uploaded paper, or the matching text Turnitin is working with.

      3. The report shows 100% or 0%/ pending. What does it mean?

      100% almost always means that the exact same file were uploaded to Turnitin multiple times (100% means that all text is the same, name of the author, class, etc.). You can filter this source out to recalculate.

      If a paper does not contain any matches this could indicate that:

      • The paper is completely original OR
      • Turnitin does not found the source (s) (Yet?)


      Wait for at least 24 hours, then if it is important, you can try to resubmit. If there is still no report, contact me and we can file request to Turnitin about this particular paper.

      Student problems with Assignments (upload, modify)

      1. Students can not find the assignment in the course

      a) Check if the assignment or topic is hidden. Details

      b) Did you change any settings of the assignment? Edit settings
      (Turn editing on > Edit> Edit settings) and check if:

      •  Restrict access is enabled
      •  Available for Group members only is enabled by accident in "common module settings"

      2. Students can not upload their papers to the assignment

      By default, students can upload one file to the assignment, can upload after the due date (but the system will store the submission time) but they CAN NOT change/modify their submission after the due date. 

      If they have problems with this, Open Edit settings (Turn editing on > Edit> Edit settings) and check if:

      •  The Due Date is correct
      •  The "cut of date" is enabled by accident (the cut of date prevents students to work with the assignment any further)

      If you would like to allow students to modify their submissions after the due date, either modify the due date in Moodle or change the "maximum number of files".

      How to create a timed, simple essay type exam in advance?

      A common exam type provides a sheet of exercises in Ms word or PDF at a specific time and asks students to answer the questions in Word and submit it back until a due date.

      This can be easily achieved with the "assignment" activity. If you would like to use multiple choice questions - use the quiz activity

      When you fill in the form, make sure that you set:
      • The correct start (allow submissions from) and due date 
      • Type the questions into the description field, or upload them as an "additional file".
      • Important: clear the mark form the box next to "always show description" (see below on the image). This setting makes the description and additional file hidden until the start date.
      • By default students can upload files back, but you can change this to online text if you wish.

      Restrict access - How to give access to resources to one (or a few students)?

      Restrict access 
      make certain activities or resources available to a selected set of students

      When you create an activity (or edit an already created one) you fill find the option "restrict access" at the end of the form. 

      Click: add restriction > user profile > email address 
      Write in the address. Make sure that you do not copy/paste empty spaces.
      Repeat this procedure if you would like to give access to more than one student. 

      Click on the "eye" next to this box to hide from other students - otherwise they will see the activity, just could not open it.

      Other popular options
      • if you have groups set up in the course, you can restrict for members of a group as well.
      • One more common use for this feature is to restrict the access for a resource by date. For assignments, the due date featre is recommended, this can be handy if you would like to prevent access to a resource completely in a time frame.
      • If you are using activity completion in the course, you can connect activities together with this feature - so students cannot open an activity if an other one is not finished.

      Detailed help:

      Grading in Moodle

      I. Overview

      Moodle has a powerful gradebook, and usually you do not need to edit this or change any settings - as you create assignments (and other activities) in a course and grade them, t
      he gradebook entries will be automatically created. So if you create activities for every item you want to grade, no further action is needed.
      Important note: the official grades need to be submitted to SITS, but as you post grades in Moodle, students will be promptly informed.

      II. Create activities (assignments, forums, etc.)
      You can open the activity chooser with the menu and select the activity you would like to add.
      The most basic activities are really easy to create (you just need to fill in a title, a description and a due date on the form and save).

      By default, any gradable activity will be created as a maximum grade of 100 points - you can change that when you create the activity.

      Grading offline items: If you have an offline item to grade (for example course participation), you can still use an assignment for them.  Create an assignment normally, just remove the due date and the file submission option, so it will be used for the feedback/grading only.

      III. Grade activities

      As you grade assignments (or other activities), the points/feedback will be available for the students as well both at the assignment and at the gradebook.

      Note: if you would like to give letter grades for assignments, the recommended method is to add it as text, into the "feedback comments" field - as using scales would make the automatic calculation of the final grade in the gradebook confusing.

      For example, the quick grading of an assignment will look like this:

      IV. Course total / final grade calculation

      For course totals, the default calculation method is "simple weighted mean". 

      This means that the weight of each item is simply the difference between its Maximum and Minimum grade.

      A1 70/100, A2 20/80, A3 10/10, category max 100:
      (0.7*100 + 0.25*80 + 1.0*10)/(100 + 80 + 10) = 0.526 --> 52.6/100

      You can get the simplest (but not mandatory) calculation if you plan the course in a way that the total points in a course would add up to 100.

      You can use the more complicated "weighted mean" method as well (each grade item can be given a weight to change its importance in the overall mean.) For this method, you can follow these steps:

      The “final grade” format in the gradebook now represent the CEU grading scheme - so the automatic calculation in Moodle will be transformed from points to percents + letter grade. 
      Important note: the official grades need to be submitted to SITS.

      This will look like this in an example class (students will see only their own points / final grades):

      How to use and modify weights in the gradebook?

      The Gradebook in Moodle can help you organize and manage grades in your course.

      • Students can view their own grades at one place.
      • When grades are awarded from within a Moodle activity (assignment), scores are automatically added to the gradebook.
      • Scores can also be manually added or edited (Overridden) in the gradebook.
      • Scores in the gradebook can be imported and exported (download scores to calculate grades in external software tools such as Excel).

      In order for Moodle to easily aggregate scores automatically, entries in the gradebook are numeric by default. The default score for each activity is 100. You can then control the weights of individual activities to aggregate a final score for the class. If you prefer to grade only with letters no numeric scores are involved and Moodle cannot aggregate a final grade for the course.

      Default calculation of the final grade in Moodle - Simple weighted mean

      The weight of each item is simply the difference between its Maximum and Minimum grade.


      A1 70/100, A2 20/80, A3 10/10, category max 100:
      (0.7*100 + 0.25*80 + 1.0*10)/(100 + 80 + 10) = 0.526 --> 52.6/100
      If you would like to adjust the weights of individual assignments, you need to change gradebook calculation method to "weighted mean of grades"

      1. Go to the Gradebook, and select the "Gradebook setup" menu.
      2. Edit > edit setting next to the course name and change the "simple weighted mean" to weighted mean of grades"
      3. Adjust the weights next to individual assignments accordingly.

      So it will work like this:

      Each grade item can be given a weight to influence its importance in the overall mean. In simple terms, the "total" will be equal to the sum of the scores in each grade item, these scores being multiplied by the grade items' weights, and that sum being finally divided by the sum of the weights, as shown in this example.

      A1 70/100 weight 10, A2 20/80 weight 5, A3 10/10 weight 3, category max 100: (0.7*10 + 0.25*5 + 1.0*3)/(10 + 5 + 3) = 0.625 --> 62.5/100

      Important Forum settings (post, emails)

      1. Who will receive email messages about posts?

      a) You need to check the "subscription" (email notifications about posts) option of the forum 
      When a person is subscribed to a forum it means that they will be sent email copies of every post in that forum.  (emails are sent about 2 or 30 minutes after the post was first written depending on the editing delay).

      Open the forum, then check the " Subscription mode" in the Forum administration block

      People can usually choose whether or not they want to be subscribed to each forum. However, if you choose to force subscription on a particular forum then all course users will be subscribed automatically, even those that enroll at a later time. This is especially useful in forums towards the beginning of the course (before everyone has worked out that they can subscribe to these emails themselves).

      If you choose the option "
      Auto Subscription" then all future course users will be subscribed initially but they can unsubscribe themselves at any time.
      The default option for created forums is "Optional Subscription" -  users will not be subscribed by default but will be able to subscribe themselves.

      The default is “forced subscription" for all
      “Main course forums”.

      Important note about changing the subscription
      : This setting will not unsubscribe existing participants

      Changing from "Auto Subscription " to "Subscription disabled" will not unsubscribe existing users, it will only affect future course users.

      Changing to "Auto Subscription" WILL subscribe existing course users however.  You can alsosubscribe/unsubscribe existing users manually..
      Step 1.  Go to the forum.

      Step 2. Show/Edit current subscribers (bottom at forum administration)

      Step 3. Turn editing on (this button only affects this page)
      Step 4. Select the users and use the add/ remove buttons to subscribe/unsubscribe them.

      b) Students can change their priorities about emails at their own profiles. Details

      c) It is also possible to subscribe just to selected topics of a forum.  

      By default, if  any particular student starts a discussion, they subscribe on that discussion by default so they will receive an email message if anyone responds to that topic – but no one else.


      2. Students can not find the forum

      a) Check if the forum or topic is hidden. Details

      b) Did you change any settings of the forum? Edit settings (Turn editing on > Edit> Edit settings) and check if:

      •  Restrict access is enabled
      •  Available for Group members only is enabled by accident in "common module settings"

      3. Students can not post to the forum

      Did you change any settings of the forum? Edit settings (Turn editing on > Edit> Edit settings) and check if:

      •  You changed the forum type to Q and A forum (For this type, teachers have to start the discussion with a question)
      •  Changed the "post threshold for blocking" option

      How to create a sign-up sheet with a wiki

      1. Open MS excel, and create a table with the necessary titles for the columns and rows. No formatting is necessary

      2. Go to the course, Turn editing on > Add an activity and resource and select "wiki".
      3. Write instructions (do not paste the table yet!!!) into the description field, and change the title. Save the form as you are ready.
      4. Open the wiki and click on "create page" 
      5. Copy and paste the table into the "edit" tab of the wiki and save.

      You are ready, students can edit the wiki the same way - open it, edit and save with their contributions.

      How to do a survey for the students with the Feedback activity

      1. Go to the course, Turn editing on > Add an activity and resource, and select "feedback".
      2. Fill in the form, deadlines, etc. 
      Note; If you want the activity to be anonym, change this option: Question and submission settings > Record usernames : Anonymous. 

      3. Save the form.

      4. Open the finished activity and select "edit questions" there you will be able to add the questions for this survey.

      5. Notify students about this (you can send out the direct link of the activity if you wish. You will see the responses at the "analysis" tab.

      Panopto - share/upload videos in Moodle

      Panopto is an online video platform. It enables you to create, share, and stream videos. CEU has a subscription to the service, and now it is integrated into Moodle.

      If you have your videos either on your computer or in a Folder in Panopto, you can easily upload them to Moodle.

      I. Share an existing video with the Panopto video activity

      You can add a video into the course as a Panopto video activity - enrolled students will have access automatically.

      Note: The old Panopto block/embedded video method is not supported anymore.

      • Open the course > Turn editing on > Add an activity or resource > Select Panopto video  > Click on "select content". 

      A pop-up window will appear. 

      Important: If you get an error message or the popup window prompts you to log in:

      a) If you have your video on your computer

      Select the "Upload' tab. Select the video from your computer > wait until it is uploaded > Click insert and save the form.

      If you do not change the default folder, the video will be uploaded into the Panopto folder of the course. After the upload/processing is ready, students will have access.

      b) If you have the video in Panopto already

      Choose the folder > Select the video at the popup window (you may need to change folders in Panopto) > Click insert and save the form.

      Your own CEU Zoom recordings can be found in Panopto under my folder/meeting recordings subfolder.

      If the video is not stored in the folder of the course, students will have access, but other teachers of the Moodle course will not have editing rights, they will be able to view it only.

      II. Recording videos with Panopto

      Useful links to get started:
      Panopto links
      CEU IT sharepoint site

      III. Existing Panopto videos in Moodle courses

      When you import your course to the new academic year, the Panopto video activities will be shared with the new students automatically.

      If you are using the old Panopto block/embedded video method however, this is not the case, new students do not get access to the videos automatically.

      You need to:
      • Share the videos with the Panopto activity method (see above) and delete the embedded videos from the new course
      • Make the videos public in Panopto / give access to the students in Panopto
      • Write to acsg@ceu.edu with the title of the original course (where the videos was originally uploaded) and the new course, and we connect them, so new students can watch the videos.

      Video recording with Panopto

      Video recording with Panopto

      If you never used Panopto before, contact the classroom support and ask for creator rights 

      Login to Panopto at https://ceu.cloud.panopto.eu

       At the login screen, change the login method from Panopto to "CEU ADFS" if necessary then provide your CEU email address/password to log in.  

      If you have any problems, contact the Classroom support.

      Short audio and video directly from Moodle

      Directly record sound and video from the Moodle editor

      Buttons in the Text editor now allow you to record videos or audio directly into Moodle if your device has a camera/microphone (both for students and instructors). This is usable for quick, short responses, the time limit is 2 minutes. This feature could be really handy with forum posts and giving feedback at assignments.

      How does it work?
      Video: https://www.youtube.com/watch?v=gr4mw1qvcWM

      Interactive videos and presentations with H5p

      Interactive videos and presentations with H5p

      Create interactive presentations and videos with a new, user friendly method directly from Moodle. Note: the activities created could be used for practice activities for now (no grading available)
      How to create one? (quick, without interactive elements)
      How to create one? (detailed)

      Other content types available with h5p (interactive quizzes and games) 


      Perusall - External tool for sharing / annotating readings. 
      Basic info (video)
      Detailed article

      If you would like to use Perusall for your course, Turn editing on > add an activity or resource and select the activities tab and "External Tool - Panopto, Perusall" from the activities list.  Add a title and from the Preconfigured tool dropdown select Perusall. 
      If you do not want to grade this activity change the Grade > Type to "none", otherwise it will appear in the gradebook. You do not need to change any other settings.

      This link will act as a gateway between the course and Perusall for both instructors and students. As you use the link from Moodle, it will automatically create a page for your course in Perusall and an account.

      You can start to use the software, upload readings, etc. 
      Help materials:

      Important Note:
      CEU does not have control over Perusall. It is an independent service, we do not administer it, and CEU is not responsible for it. The University gives no guarantee that the service will work all of the time. CEU takes no responsibility for the privacy policies of any linked websites and is not responsible for their content.
      Be mindful of content that you place in Perusall and make sure you have the rights to share the content. If you have questions about a specific material to share, contact the CEU library.

      Zoom meetings

      CEU has a subscription to Zoom. To create a Zoom meeting from Moodle, you need a CEU Zoom account assigned to your CEU email address.
      Please register an account via https://ceu-edu.zoom.us/. Here you just need to log in with your Microsoft account and password to activate your own Zoom account. 

      Make sure your email on Zoom matches your email on this system. If you have problems, contact the Classroom Support.

      After you have access to the CEU subscription with your CEU email address, you will be able to create Zoom meetings directly from Moodle.

      Add an activity or resource > advanced activities > Zoom meeting.
      Detailed help
      Zoom tutorials

      Important note: 
      All CEU licensed Zoom accounts are connected to Panopto thus every Zoom recording made into the cloud ends up in Panopto under my folder/meeting recordings subfolder.

      You can share these recordings with your students in a Moodle course with the Panopto video activity easily.