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Course Editing Guide

-: CEULearning
Course: CEULearning
Book (multi-page text): Course Editing Guide
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Date: Thursday, 21 November 2024, 10:03 AM

Description

Frequently asked questions by course editors and quick videos about common administrative functions of Moodle

Table of contents

Table of Contents

General technical problems (student guide)
Quick start guide for new instructors 

Assignment (PDF) - (Moodle.org guide)
Forum (PDF) - (Moodle.org guide)
Other commonly used activities
Important functions connected to activities
Interactive elements and activities

      Quick Start Guide for instructors

      Moodle is Virtual Learning Environment used by CEU (often referred to as the “e-learning site”). You can use it from any computer with internet access. It is the central place to provide all the necessary information to students about a course and to supplement offline work with online activities.

      This help material contains the basics to get started.

      1. After you receive your username / password from CEU IT, make sure that you log in to your MS account (CEU email) first at https://portal.office.com and set it up (change password, multi-factor authentication)

      2. Then to log in to Moodle:

      Go to: https://ceulearning.ceu.edu

      If you are logged in to the MS account, you can single sign on to Moodle:

      You CANNOT change your password on the e-learning site directly, but if you change your Microsoft password it will change your e-learning password as well. If you have any problems accessing the site or having password issues, please contact the IT Helpdesk.


      image (2).png


      You can find your profile at the top right (empty profile icon), then click on "edit profile". You can add some details you would like to share about yourself at the description field and drag and drop a profile picture if you wish (it will be resized, so a 100*100pixel picture is the best).



      Right after logging in you may find your enrolled courses in the “My courses” / My home menu at the top navigation panel or at the “My enrolled courses” block on your Dashboard. 

      If you cannot find a course, check that you are not hiding it with filtering for a specific year or folder - if you still have problems, please contact your departmental coordinator.



      Basic course editing

      After you log in and visit your course, always start with turn EDIT mode on (top right corner). Use the appearing icons and menus to add, change, move, edit content.

      1. You can simply drag and drop files into the course from your computer (or pictures, selected text from a word file, etc.)
      How to upload readings/materials?

      2. Add text to the course page with section summaries and labels
      How should I add text to the Course?

      3. Add activities to the course - like assignments

      Other important, basic topics

      Move / edit existing contents

      Visibility of Course Contents (readings, sections)

      How to communicate with students?

      Other basic resources

       Course example: Check out how a basic course should look like
      Most of the time, "normal" courses are structured by sessions/weeks (so you put materials for the first session into the first topic, and so on).

       Full course editing FAQ


      Course management

      How to create a course?


      Please log in and check if you have your course created already at http://ceulearning.ceu.edu/my/

      Important: 
      We can copy in the contents (or just some sections) from previous courses into the new one so you do not need to create a course again from scratch. 

      If you do not see the course in the list, or would like previous contents copied, please write a request with the most important details and it will be created shortly. We will need the following:

      • course name
      • department
      • do you need some content copied into the course?
      • do you have a TA or co-teacher?

      How to copy content from a previous course? (Import)

      1. Go to the new, empty course (the "Target"), where you would like to copy previous content.
      1a) If the target course is not empty or if you would like to copy in content from multiple courses, you can look into other solutions. 

      The "sharing cart" block allows to save content (individual resources and whole topics) into a block and then reuse it later (so it is useful when you would like to use contents in multiple places.)

      2. Select "Import" from the administration menu.
      3. Select the "source" course (if there are too many, search for it first). 
      NEW: The system will try to offer the previous versions of this course. You can check them in a new tab as well before importing to make sure.
      The system will always show the courses which have the same course code, regardless of this search.

      If you cannot see the correct course:

      a) Probably the title changed from last year, so the automatic search cannot find it. Delete the title from the search field and copy/paste the course title of the SOURCE course, and hit search.
      Make sure, that you copy the correct version of a course (with the "Check source" link). Do not import multiple courses in (or the same course twice), as you will have duplicate contents!

      b) You do not have editing rights to the past course - ask for help!


      import (1).png

      4a. If you would like to copy the full course into an empty course:
      After you selected the course, click on "Continue", then "Jump to final step" 

      4b. If you would like to copy only selected content from the source, click "NEXT" instead.

      The contents will be always copied to the same topic in the new course (from topic 3 to topic 3, etc.), the location can be changed after the import process.
      I      f you would like to copy a section into a course which is not empty, the best practice is the following:
      • Open a new tab with the Target course.
      • Go to the section where you would like to copy and create an empty section between the existing sections. So if you would like to add section 3 from the source into the target course, go to section 2 and click add section to create an empty section after section 2, the current section 3 will be pushed to the 4th spot.
      • Go back to the import tab and proceed

      addsectiob.png


      5. The first page does not need to be modified, just click NEXT again.
      import34.png

      6. On the second page, deselect the contents you do not want to copy then click NEXT again, and Perform import.

      improtr23.png

      You are done - now you can edit your new course.

      Notes:

      • The contents will be always copied to the same topic in the new course, the location can be changed after the import process.
        How to rearrange (change the order of) whole sections?
      • The summaries (text at the top of the topics) will be always copied if the summaries of the target course are empty, and omitted if the target course has some content in the summary area.
      • embedded Panopto videos copied into the new course will not work properly, these need to be added with the Panopto activity.

      How to change the course name or other settings?

      Open your course, and select the course settings under the course header image.



      You can change the course title at the form:

      • Full name: This is the course title. You should always indicate the Year/term at the end (2021/22 Fall). For multiple groups, you should indicate this as well.

      • Short name: Short title (this will show up in the “breadcrumbs” listing) If it is not unique, the system will prompt you for a different name when you try to save your settings. It is recommended to use a name you and your students will be able to easily identify.

        If something important change for your course in SITS, like the term, or the course code, then other fields need to be changed in Moodle as well. You do not have the rights to change it, contact your coordinator.
      Optional fields

      Do not change any setting you do not understand - you can always check the ? icon next to the settings for more information or ask for help.

      • Course format: Open the sub-menu to change this setting. The default is "topics" format, which means that the sections are marked with " Section 1, 2..." etc. You can select "weekly" format instead, this way the course will automatically calculate dates from the course "start date" for each section.
        The single activity format can be handy for special courses, when you only want one activity, like a forum to be in the course.

      • Summary: A paragraph explaining the “course” (Students and Guests will be able to see this without enrolling to the course). You can copy/paste the relevant summary from your syllabus here. You can also upload “course summary” files if needed (syllabi). This can be really useful, if you would like to share some information with students without SITS registration. You can find more about this at "Possibilities outside a course".
        NEW: You can restrict CEU users for this summary. The summary info will be also displayed in the footer section of the course.

      How to assign a student, co-teacher or TA?

      Watch this short video or follow the steps below.



      Open the course and the Participants menu under the course header

       > Click on the "      Enroll users manually button" 

      Select the appropriate role > Search for the name > Click on "enroll" next to the result

                

      List of roles:

      Teacher, Teacher (admin), Teacher assistant:
      These course editor roles have almost the same rights, most of the time you will assign Teacher. Teacher admin has additional rights to advanced functions (copy contents between courses, like restore, import, etc.), teacher assistant can not assign other course editors to the course.

      Student: The basic "viewer" role, hidden content is not visible for him, can take part in activities.

      Visitor: A special "viewer" role. They can view all hidden contents, but can not view or take part in activities. This is the best role for managers of a program, or colleagues who are not teaching in the class, just would like to view the contents.

      Guest (special): These users do not have an account, if you enable "Guest access" in a course, anyone can access it without an account and login. 

      If you cannot find a user during the search, these are the possible causes:
      • No account is created for the user yet
         If you would like to add a new CEU user, ask them to log in to the site first and their account will be automatically created during the login.
      • You are mistyping the name
        Check the spelling. The firstname / lastname order is important, so try to use only one of them if possible
      • The user is already assigned on the course - check the name in the participants list.
      Notes:
      • If you find multiple accounts for the user, please check the email address to see which one is relevant. If you are unsure, ask for help.
      • Manually assigned users can be easily deleted from the participants list with the "bin" icon next to them. If you cannot find a bin icon, it means the user is coming from SITS - and needs to be unenrolled there.
      • The role of a user can be changed with the "pen" icon next to his name. 

      Course accessibility

      1. Is the course visible for students?


      If the course name is displayed with gray color, or the "course status" is set to "Unpublished" at the course header, then students can not see it (it will not appear for them on their course lists and folders regardless of their rights.)

      You can easily change this setting if you change the "Course status" to "Published". Alternatively you can edit the "course settings" at the administration block, and select "publish" for visibility.

      No SITS connection: If the course is synchronized to SITS, then students will be automatically enrolled on this course when they log in to Moodle if they are registered in SITS, but they will not be able to access the course if it is not visible. It the course is not synchronized, but it should be, ask for support (acsg@ceu.edu) 


      2. Can students enroll on the course?






      The default option is NO, students automatically appear on the courses if they register in SITS (the SITS sync is automatically enabled if possible).

      If you would like to enable students to enroll on the course without SITS enrollment (for example, they need to check the contents before the registration, or they are on the waiting list, you can enable OPEN for CEU Students (with or without a key) in the Access Control menu.

      In case you will need to close the course after the registration period (so only students registered in SITS will remain), it is possible to delete the additional students with the "X" next to their names in the Add/manage users menu.

       



      SITS sync: If the course is synchronized to SITS, then students will be automatically enrolled on this course when they log in to Moodle if they are registered in SITS, but they will not be able to access the course if it is not visible. It the course is not synchronized, but it should be, ask for support (acsg@ceu.edu) 

      Open for CEU students: enables students to enroll on courses themselves (no need to be registered in SITS). If SITS sync is not enabled for any reason, you should enable this, otherwise this is not necessary.If an enrollment key is specified, any CEU user attempting to enroll on the course will be required to supply the key. This key has nothing to do with the official enrollment to a course (done in SITS).


      How to give access to readings for non-CEU users (Guests)

      If the external users only need to check out course materials but do not need to interact with it (upload files, use forums, and assignments), then you can enable Guest access to allow this.

      If the external users need to interact with a course you need to       create them manually first and add them to the course.

      Guest access

      You should be really careful with this setting, especially if you have uploaded copyrighted materials for your students’ use. If you allow Guests (outside the CEU community) to access your course without a password (key), you will make the course public, and anyone will be able to access it.

      You can still protect the course with a guest password (this key is necessary only for guests, not for CEU students!). Guests will be able to log in and see all the materials in your course (but they will not be able to access activities like assignments or forums).  

       Select Access Control in the administration menu to the top right.

      You just need to change the "Open for external Guests" setting to "Yes".

      A Guest key will be set automatically under the button which can be changed. 
      You will need to provide this password to the Guests.

      Guests will be able to visit the site, "log in as a guest" then provide this password to reach your course.

      If you would like to make the course public, you can delete the key and press ENTER.


      External accounts - for users who will not get a CEU account

      Create external users in Moodle

      If you never have done this, you need to ask for user creation rights. 

      Please note, that the Compliance with data protection rules (including the applicable laws) is the responsibility of all Members of CEU Community who process personal data (who initiated the creation of external accounts in Moodle). Make sure, that the users gave consent to the storage, management, and processing of their personal data. Make sure that personal data is kept only for the period that is required to fulfill the purposes it has been collected for. You need to ask for the deletion of the accounts if these are no longer needed.

      The full Data Protection Policy of CEU is available here: https://documents.ceu.edu/documents/p-1805

      Two methods are available for the user creation:

      I. Upload the new users with a CSV file
      • The accounts are created automatically and immediately
      • Emails are sent to the new users
      • Email addresses, and names are needed in an excel (CSV) file
      • It is more complicated to create the file correctly, but it is easier to handle a large amount of users
      II. Invite the new users by email address
      • An Invitation is created, the users need to register to get accounts
      • You can decide if you want the system to send an automatic email or you can invite the users yourself
      • Only email addresses are needed
      • It is really easy to invite the users, but large amount of users are harder to handle

      How to manage multi-group or online / offline courses?

      When a course is listed in SITS as a double-entry (either Group 1 and 2 or online/offline), we have two options in Moodle.

      Either use a separate course for both or just use one shared course. Which solution is better? It depends on the quantity of the identical/different content in the courses usually.

      1. List both courses as separate entries
      If some of the content is the same between the courses it is recommended to create this common content in one of the courses, then open the empty course, and import this in to avoid double work. (Note: if you do it multiple times, make sure, that you select only the new content, as you may create duplicates).

      How to copy content from a previous course? (Import)

      After this is done, you can add different content to each course individually.

      2.  Use only one Moodle course
      a) Request merging the courses in Moodle (this is needed for the SITS sync)

      b) Set up groups in the course

      The Groups feature allows you to divide the students in your course into different groups to easily separate them. Students can use Moodle activities as members of these groups afterward, allowing them to work together closely. 

        • You can change forums into group forums - allowing you to communicate with the members of each group separately.
        • You can restrict activities/resources to be available/visible for only members of one group, not the other.


      c) Use the groups for activities

      Option A) - Restrict the activity to only one group

      After the groups are ready you can edit any activity or resource with EDIT > edit settings, scroll down to the "restrict access" tab, select "add restriction" > group (select the group), and save. This activity will be available for only the selected group from now on.

      Option B) - Set up group work for the activity
      - To change a forum into a group forum, edit the settings of the forum > select the "common module settings" tab and change the group mode into separate groups.

      - For assignments, open the "group submission settings" and select the "Students submit in groups" option

      You can read more about forums and groups here.

      Copy selected contents between courses - Sharing cart and Mass actions block

      If you need to copy selected contents into a course, which is not empty, you can do this multiple ways.

      Sharing cart

      Note: if you would like to copy into an empty course, and/or you need to copy the section summaries as well, use the simpler core function, import.

      1. You can use "sharing cart" to save contents from a course which you can add to (multiple) different courses.

      a) Open the course where the contents are located. 
      b) Turn on. 
      c) If not done already, add the "sharing cart" block to the course.
      Open the block drawer (if necessary)   at the top right, if it is closed

      Click on
      Select sharing cart from the popup. The block will be created at the bottom of the block list, so you may need to scroll down it to find it.)

      d) You will find a little cart icon next to contents in the course. If you click on it, the content will be copied into the cart. 
      If you would like to copy whole topics, select it from the block.
      Open the dropdown menu, select the title of the section and click "copy section".


      e) Now you have the necessary contents saved, you can go to the "target" course, where you would like to copy.
      You need the add the block there as well.
      Click on the "copy to course" icon next to the item you would like to copy.



      Select the place where you would like to copy -and you are done.



      Short step by step video:
      https://www.youtube.com/watch?v=K7r7wZc9Th8&ab_channel=Unbound-ED

      Mass actions



      1. Alternatively you can copy contents from a course into an other course with the "Mass actions" block.
      Note: you need to have direct access (assigned) to the target course - so coordinators cannot find a course where they are not directly assigned.

      a) Open the course where the contents are located. 
      b) Turn on. 
      c) If not done already, add the "mass actions" block to the course.
      Open the  at the top right, if it is closed

      Click on
      Select mass actions from the popup. The block will be created at the bottom of the block list, so you may need to scroll down it to find it.)

      d) Select the contents you would like to copy. Either with the little boxes inside the main section of the course

      or if you would like to copy a whole topic - choose it from the dropdown menu - select all in section.
      Important: the summary text is not copied - you can copy/paste it manually or use import.



      e) After this, click on Duplicate to another course.
      Search for the course title. Start typing until you find it, and click on the correct one (make sure that you select the correct year / term), then click "choose course".

      Important note: you need to have direct access to the course - so coordinators cannot find a course where they are not directly assigned.
      Select the section in the target course where you would like to copy, and you are done.




      Basic Course Editing

      After you log in and visit your course, always start with TURN EDIT mode ON (top right corner). Use the appearing icons and menus to add, change, move, edit content.

       

      1. You can simply drag and drop files into the course from your computer (or pictures, selected text from a word file, etc.)
        How to upload readings/materials?

      2. Add text to the course page with section summaries and labels
        How should I add text to the Course?

      3. Add activities to the course - like assignments
      Other important, basic topics

      Other basic resources


      How to upload readings/materials?


      1. The most convenient way to upload files is the drag and drop method.

      Start with TURN EDIT mode ON ( click on the button at the top right corner of the course header)


      After this, you will be able to drag and drop files from your computer into your course.

      Important note:
      Be mindful of content that you upload to Moodle and make sure you have the rights to share the content. If you have questions about a specific material to share, contact the CEU library.

      Detailed help about this:
      https://ceu.libguides.com/moodle

      If you experience any problems:

      -   Make sure that you are using an up-to-date browser: Chrome  Firefox , Safari (IE is not supported anymore)
      -   The max. file size of any file uploaded is 50 Mb by default (you can change this at the "course settings").
      -    Make sure that the Editing is enabled (Edit mode)
      -    Check if your internet access is stable. Uploading large files can be really slow compared to browsing pages, so Wifi access can cause problems here.

      2.  Alternatively you can use the menu to upload a file (but it takes more time)

      Select the "Add an activity or resource" link at the appropriate section.
      Select " Single File" from the resources tab 
      Fill in the "name" field, then select the upload icon   > Choose a file > Select the file on your computer and click the “Upload this file” button and save. 

      3. Folders

      A folder allows a teacher to display several readings together. With the drag and drop method, you have to Zip the files on your computer, and drag the Zip files in or use the Add an activity or resource menu, select "multiple files", fill in the name field, and drag or add the files one by one before you save. (Add an activity or resource > folder)

      4. Upload limit

      Generally the largest file you can upload is 50MBs. If necessary, you can change this limit to 500MBs at the "course settings" menu in the administration. 
      Help


      How should I add text to the Course?


      You can do this multiple ways. (do not forget to "Turn edit mode on" at the top right)

      1.  Drag and Drop

      You can use the same Drag and Drop method, as with the file upload. Select the text, hold the left mouse button, and move the cursor to the appropriate section of your course. You will see a box with the “add text here” appear. Release, and select “Insert as a label” and the text will appear on the page.

      2. Use the menu/icons in Moodle

      All of the options below use the Moodle text editor. 

      a) Summaries

      The very top of your course (the General section) and every topic or week contains a summary. This is a default label which allows you to place brief information about the specific topic or week. It can be an introduction to the unit of study or a short summary of the weekly plan. Activities and resources are listed below this section. More information

      You can start editing with the "Edit section" link. It is located in the 3 dot menu at the top of the section.

      b) Label

      Labels serve as "spacers" between resources and activities, for example you can use a label to add the Text "Required readings" before a set of PDF files.

      You can open the activity chooser with the menu and select Text and media area - (Label). Type in the text and save.

      After creation, you can move the label to the appropriate place with the Move  icon above it.
      Click and drag the label. As you drag, Moodle will dim the items under the item you are dragging. Release the mouse to drop the item into a new location.
      More information about labels

      c) Page

      The major difference between this resource and the label is that labels are always created on the main page of the course but web pages will appear as a link on the main page (and will be opened in a new window as a subpage). The creation process is the same, just select "PAGE" from the Activity chooser.

      d) Accordion (collapsed text) resource  - A new resource is available which provides a new way to add text into the course in accordion-style menus. Create an accordion (just add the title and save), and you will be able to add the contents at the second form:

      The accordion will look like this closed:


      And opened: 


      3. Important note about MS Word

      Most of the time when you will copy / paste some text from a MS Word document to Moodle it will be done without any problems (label or page, etc.), as the editor try to clean the text.

      But it is recommended to be cautious as sometimes a few formatting problems can happen as these documents have "hidden" formatting (and you copy this as well without knowing it). 

      What can you do to prevent any possible problems?

      a) Paste the text to Wordpad or Notepad first, and copy to Moodle from these editors

      b) Use the "Paste from Word"  Paste from Word icon in the processor before pasting to clean the contents. 

      Note: Some browsers does not allow you to use the "Paste" command with your mouse. Use the CTRL+V key combination instead.

       

      The Moodle text editor and accessibility

      The Moodle text editor is what you get any time you are entering content in Moodle. This is the same for both students and teachers, the editor is used for section headings, pages, description of an activity, forum posts, and writing an answer to a quiz question.

      The editor auto saves every minute, so if you close the window by accident, or some technical error occurs, most of your work will not be lost. 
      If you are modifying existing content, and something goes wrong, most of the time the best practice is using the undo button. 

      What can you do with this editor?

      Drag and Drop
      You can drag and drop most content from your computer into the editor box. The most useful content to drag in are Document files or images.

      Copy / Paste

      You can also copy/paste text into the box, but you need to be careful with this.

      • If you paste in formatted text (from MS word for example), it may break the formatting. To prevent this, either use the "Paste from word"   icon ( Details ) or highlight the copied text and clear the formatting 
      • You should not paste in links from a different course. If you do this, the links will point to the original course, and students will not have access to the linked content. Use import instead.

      Formatting

      Many of these icons and functions should be familiar to anyone who uses a word processor. You need to highlight the text you would like to change, and select the relevant icon to make the text Bold, change the color, etc.

      Many of the icons are rarely used, but can be useful for specific cases, like the Table, or Equation editor, we will not cover these here, you can find details at Moodle.org.

      Other important functions 

      Please see the icons for these below at the image.



      1. Add a link / upload a file

      Highlight the text where you would like to put the link, and click on the icon  . A popup window will appear. Type in the link or click on Browse repositories and upload a file from your computer and save. Most of the time it is recommended to tick the "open in new window" box.

      2. Change into HTML mode (embed content) 

      This can be useful, if you are an expert in HTML to edit the source of your content, or more commonly to put some external content embedded into the course - for example a youtube video. Open the external content in an another window, copy the embed link, then come back to the Moodle editor. Change into HTML mode and paste the code in and save. 



      3. Record a short video

      4. Add a learning component

      5. Accessibility Tips

      These boxes will help make your content more accessible to students with disabilities, students using mobile devices, and improve the overall usability of your course. You can learn more on the CEU Digital Accessibility SharePoint site.

      • Keep text formatting simple and consistent across your course. Start with plain font in the default size or larger, and use bold and italics sparingly. Left-aligned text is generally most readable.
      • Avoid light-colored text on a white background. Ensure that there is good color contrast between the text and background.
      • Use the hyperlink button in the toolbar to link text rather than pasting the full URL. A link such as http:///www.ceu.edu/.... adds visual clutter to the page and creates barriers for students using assistive technology like screen readers.
      • Add Alt text when uploading images- this is a textual description of an image for participants who cannot see it. For example, if you post a diagram of a key concept, but sure to describe textually the most important features of the diagram in the Alt text box.

      More detail on Moodle.org


      Learning Components and Collapsed Contents in the Editor

      You can easily add visual (css) components like this into your course from the Moodle text editor if you click on this icon: iconone.png

      There are multiple types available. Most of them just provide a colorful banner, and stick out. These are great to use for highlighting important content.

      For example Course welcome, Learning outcomes, or Attention
      Using too many of them on one page is not recommended as it can clutter a page visually and also can cause some visual bugs.

      Be careful with deleting empty lines before / after them, they may be part of the component and could break them. If it happens, you can just easily undo it with the undo  icon.

      Types available
      Course Welcome

      TAG

      Learning Outcomes

      By the end of this module, you will be able to

      • Learning Outcome 1
      • Learning Outcome 2
      • Learning Outcome 3
      Tip

      Reminder

      Attention!

      Do card
      Do not do card


      Quote

      Marcus Tullius CiceroDe Finibus Bonorum et Malorum

      Example

      Lorem ipsum dolor sit amet, consectetur adipiscing elit. 




      How to add one?

      Just click on the Components for learning (c4l) icon, select the component and modify the placeholder text with your own.


      Plugin demo screenshot (2).gif

      Collapsed content - special learning component
      With this component you can hide long chunks of text which will appear only when you click on the Show more /less link  - you could see it in action on this page. Click on the link to see how it works.  
      How it works:
      When you add the component, it will come with a visible and collapsed part.
      You need to open the collapsed part with the link, and modify the contents there. you can add contents between the lines,       it will be collapsed by default.



      Move / edit existing contents

      You will see icons next to each resource in editing mode.

      Modify resources / activities:
      Click on the 3 dots at the left to open the “EDIT” menu.



      Move resources / activities:

      Go with the cursor on top of an activity, a big cross icon will appear. Moodle move icon Click and drag the Cross icon. As you drag, Moodle will dim the items under the item you are dragging. Release the mouse to drop the item into a new location.
       
      Icons:


      NEW: You can use Bulk editing if you would like do the same operation with multiple items.

      Turn edit mode on and click on       "bulk edit"



      Select the resources in the course you would like to interact with the small boxes at the left.


      You can hide / show, move, duplicate, and delete them at the bottom with one click.
      If you select a resource / or a topic, you will have the option to "select all" as well.
      Be careful with this, as this is intended to select all resources / all topics in the course, so make sure that you do the mass action only with the intended content.



      Short video: https://www.youtube.com/watch?v=xtA34FjcN2w

      How to Add or Delete Course Sections

      While a default course is set to 12 sections to correspond with the CEU semester, you can add and delete course sections as desired. (Deleting empty sections is not necessary, as these are not shown to students.)

      With editing mode on, select the three dots next to an existing course section. To add a course section directly below it, select "Add Topic." 

      To delete an empty course section, select "Delete Section." 


      Some options that may also be useful in this menu are 

      • "Duplicate," if you wish you copy the format of an existing course section. Some instructors find it helpful to develop a template course section which they duplicate and then add content.
      • "Unpublish section," if you wish to hide a particular section from students until it is ready.

      Bulk Editing

      If you wish to delete or hide multiple sections at once, you can use the bulk edit feature. Select "Bulk edit" from the top of your course, and then select the check box next to the course sections you wish you delete or hide.


      Visibility of Course Contents (readings, sections)


      1. Basic Hide / Show

      You can hide entire topics or just single resources from the students. As with the course links, the gray color always means hidden content.

      a) You can hide / show individual resources and activities if you click on the 3 dots > hide / show next to them. The hidden resource will have a gray background indicating it is not visible for students.


      b) To hide a topic, click on the 3 dots > unpublish section next to the topic title. The background of the topic become gray, and NO content will be visible for students regardless of the individual settings of the resources in the Topic.
      Clicking on Edit section > publish section makes the topic visible.

      c) The hierarchy is really important, as long as a topic is hidden the individual resources are not visible for students.
      If you open the edit menu with the 3 dots inside a hidden topic, you will have the option to "make available" a hidden resource. It will still not be visible for the students, but you will be able to link this resource in other parts of the course, and the resource will be available for the students with this link (it can be useful to create tight course structures, or use a resource multiple places in the course).


      d) If you are uncertain about students view, you can always check if you click on "switch role to > student" at the top menu (click on your profile picture to access this. 






















      2. Advanced restrictions

      You can restrict resources with "Restriction" options or with group settings. These options make it possible to hide the contents from only a selected group of students or to make certain resources appear or disappear at a certain time.
      These settings are more complicated to master, if you never used these, ask for assistance.

      https://docs.moodle.org/402/en/Restrict_access_settings

      How to communicate with students?


      There are multiple ways for communication in a Moodle Course.

      1.    If you post a discussion to a Main Course forum - send message to class (the former News forum), all participants of the course will receive the message in email.  This forum is automatically created for each course. By default, it is placed in the top of the middle section and NEW* all course participants can add posts or reply to posts.  Students and professors receive an email automatically with the message.     

      2.    You can contact with one other user (student) with messaging - like an sms. (Participants link in the People block - Send message button on each user's page). It is not that convenient to find archive messages, so this method is not recommended for important messages.
      Emails are sent to offline users only - and of course, you will not get your own messages in email.


      1. Open the Participants link in the top left section of the navigation drawer

      2. Tick the boxes next to the users you would like to send a message to

      3. Choose "Send a message"

      4. Write your message, preview and send it.

      Message history: http://ceulearning.ceu.edu/message/index.php?viewing=recentconversations

               

      How to Rearrange (change the order of) whole sections?

      There are three ways to move or reorder course sections and individual items. 

      Option 1: Hovering over a section or item will reveal the move icon (four arrows pointing outward). Hold the left button on your mouse and drag and drop the item to the desired location. 

      Option 2: Select the three vertical dots next to a course section or item. Select Move from the drop-down menu. This will open a pop-up box that allows you to move the item to the desired location.

      Screenshot of a Moodle course. The "Move" function is being highlighted from the item settings drop-down menu.

      Option 3: Select the cross icon on the right side of the section titles in the course index to change the order of sections in a course with the drag and drop method. 


      If you wish to move multiple items at the same time, you can use the bulk editing function.
      Important Note      : If you did not change the default section names (section 1,2,3, etc.), then when you swap the topics, the section names will change as well (as it represents their position in the course). Do not be confused by this, the contents also travelled with the title.

      How to change course header images?

      All courses in Moodle get one random header image from the Vienna campus from 5 available (for departments with Budapest presence, from a mixed pool of Budapest and Vienna images).

      We can change the pool on a department level (please contact me for this) or the image individually at the courses.

      How to change it in a course?

      1. Click on the "change image" link below the image in the course.
      2. Drag and drop the image into the box, or click on the box to select one preloaded image from the "course header images repository".

      Recommended size 1200x500px.



      NEW:  This image will be used as a small thumbnail image on the dashboard of the students as well (otherwise the random header image is used there as well).

      Further notes:

      • If you drag and drop a Doc, Docx, PDF to the box - will be used as a summary file
      • If you upload a txt file (the contents does not matter), it will not be displayed, but the course will not have a course header image.

      Download materials

      I. option: Download course content
      You can enable this function at the "course settings" menu. This will enable students (and instructors) to download all course contents readings, text, activity descriptions in a single Zip file.

      Details:
      https://docs.moodle.org/310/en/Download_course_content


      II. option: Download Materials block

      The Download Materials block provides a way to download multiple files from a Moodle course at one time. You may choose to download files from a single section or from the entire course. If the block has been added to the course, it will be available to both instructors and students. However, students will only be able to download files that are not hidden from them in the course. This block is disabled by default, you need to add it to your course if you would like to enable it. 

      To Add the Download Materials Block to a Course:

      1. Turn editing mode on in the top right-hand corner. 

      2.  Select the "Add a block" link from the top of the blocks menu

      3. From the Add a Block dropdown menu, select the Download materials block option.

      Adding a block in moodle 3

      ‎

      4. The Download Materials block should appear at the bottom right side.

      The download materials block
      ‎ 5. Use the drop down list to choose a single section or all files in a course. Click the Download button after you have made your selection.

      Choosing a topic in the dropdown list, with the download button shown at the right
      ‎ 

      6. You will now be prompted to save a .zip file to your computer.

      7. Optional: If you do not want to enable students to download all materials with the block, delete it after use (edit > delete block)

      Create Activities (give tasks to students)


      If you would like to give tasks for students, you can use the Activities in Moodle.

      You can open the activity chooser with themenu and select activity you would like to add.
      The most basic activities are really easy to create (you just need to fill in a Title, and a description, and for assignments a due date) and Save - but if you would like to use other options it is recommended to read the details.

      The activity chooser provides details about these possibilities, you can check this chart to help you determine which activity is needed for the task at hand but the easiest method is to ask for a training at (acsg@ceu.edu).

      • With assignments, you do not have to search for submitted essays scattered in your mailbox. Students can upload them to Moodle and you can check, grade and comment on them in one place (submitted papers are not visible for other students). If you enable Turnitin, an originality report will be created for all upload submissions as well.
        Details :  Moodle Assignments (PDF) 

      • The forum activity provides a place for asynchronous discussions for students and give the ability to share files with others in the course. The groups feature allows you to easily separate students in your course, allowing them to work together closely. Details:   Forums and Groups (PDF) 

      • The choice and feedback activity allow to create quick polls and to gather (anonym) information from students.
        Details: Choices and Feedback (PDF)

      How to create a Board for students to post and vote (Padlet substitute)?

      The Board module for Moodle is a plugin that enables a post-it board activity for students. This is a collaborative activity where the teachers sets out a number of columns with optional names and then students add contributions to columns. 


      • Students do not see who has posted what
      • Nobody can vote on her own posts
      • Contributions can be exported by instructors in excel (with student names) at the board administration

      1. Go to the course, Turn editing on > Add an activity and resource and select "Board" from the activities tab.

      2. Write instructions into the description field, and add a title. 

      Relevant options what can be changed at "board settings":

      •  Rating is enabled by default, you can disable it
      •  You can add a deadline for student posts

      Save the form as you are ready.

      3. Open the Board and set up how many columns are needed. You can remove them with X and add new ones with +.
      Heading titles can be changed with double click and saved with ENTER. 

      4. Students can add posts to any column - this is simple text, and an image, link or video can be attached to posts.

      Blind marking assignments (anonym students uploads)

      On your course page, click Turn editing mode on > Add an activity and resource > select assignment

      You can enable “      Anonymous submissions”  under the “Grade” heading when you create a new "Assignment" activity. Under the Grade heading, from the Anonymous submissions drop-down menu, select Yes.


      Note: This setting will be locked once a submission or grade has been made. You must enable this setting before students submit their work.

      Scroll to the bottom of the page and click Save and return to course.


      1.       The Submissions page will show randomly generated Participant Numbers instead of student names.

      Note: This setting does not affect the content or titles of submissions, so they should not include it in the filename or contents of their file.

      Coordinators and admins will still see the identities.



      2. Grade each submission as you would normally.  During blind grading, students cannot see their own grades even after you have graded their submissions. You must first reveal student identities in order to release grades to students. At the top left of the page, from the Grading action drop-down menu, select Reveal student identities. 

      To confirm that you want to reveal student identities and release student grades to the gradebook, click Continue. 
      Note: After revealing students identities, you cannot go back to the blind grading mode.


      Create an exam with Quiz

      The Quiz is a very powerful activity that can meet many teaching needs, from simple, multiple-choice knowledge tests to complex exams.

      Creating a Quiz is a two-step process.
      1. You need to create the Quiz activity which will establish the basics and frameworks for the exam/test.
      2. You need to create the questions and add them to this Quiz activity.

      Note: Questions are created and stored separately in a Question bank and can be reused in different quizzes.
      When creating a Quiz you can either make the questions first and add them to the Quiz, or add a Quiz activity (as below) and create the questions as you go along.


      1. Create the Quiz activity as the base of the exam
      Turn editing on > Add an activity or resource > Quiz 
      You need to fill in and save the form. Important options:

      Timing: When can students start the Quiz and when will it be closed. This automatically adds a time limit - but you can set a separate time limit as well if the start/end window is larger than the available time for the exam. It is important to have a little time buffer - as the Quiz will be closed as the end time is reached.

      Layout > Navigation method: 
      By default, the quiz is set to "Free" navigation - so students can navigate between the questions freely. If needed you can change this to "Sequential" - Students will need to fill the questions in order - and it will not be possible to jump back. 

      Optional - review options. Need to be changed only if you would like to restrict students' ability to check the exam questions / their answers later. Details

      Detailed help / other settings:
      Please change other settings only after you consulted with the Guide.


      2. Create the Questions and build the Quiz

      Open the Quiz and click on "add questions".  > Add > A new question 

      Select a Question type (multiple choice and essay are the most commonly used), fill in the form, and Save.




      Notes:

      Detailed help:


      3. Preview/quiz results

      Once you have added all the questions you need, your quiz is ready for students and will already be visible on the page (unless you hid it while you were setting it up.)

      It is a good idea to preview your quiz by clicking in the block Administration > Quiz administration > Preview.

      To see the grades once students have done your quiz click on the link below/next to the Quiz  'Attempts =' 

      Details about results


      Assignments with Turnitin

      Instructors can use Turnitin two ways in CEU:

      1. In Moodle with the assignment activity

      The students submit their papers themselves to an assignment you created in Moodle. If you set the “Turnitin reports” to Enable, all papers what students submit will be sent automatically to Turnitin and the report will be created. This is the easiest and recommended method.

      You can not submit files yourself, students need to do it themselves. 

      NEW: The reports will be created now even when students already submitted. After the setting is changed, it takes ~10 minutes for the reports to be ready.

      Please see the step by step guide below.

      2.    Instructors submit the student papers to their own Turnitin account.

      Details: https://ceulearning.ceu.edu/mod/book/view.php?id=75454&chapterid=1673


      How to create a Turnitin assignment in Moodle:

      You can “Enable Turnitin” in the “Turnitin plagiarism plugin settings” when you create a new "Assignment" activity. 

      If Turnitin is enabled, all student papers will be automatically submitted to Turnitin, and you will be able to check the reports and give feedback with Grademark at the Grading Screen. 



      Important options:
       -Student Originality Reports: This option of assignment creation provides instructors with the ability to control whether students are allowed to view the Originality Report of their own paper or not. Change the setting to yes to allow students to see the Originality Report for the assignment. The default setting is no. 
      - The Store Student Papers setting has three options: in the Standard Repository, the institution’s repository, or to not store the papers. If the paper is stored in the “repository” it will be part of the Turnitin database so if anyone use parts of this paper in the future, Turnitin will be able to find this paper as the source.



      You can check if Turnitin is enabled below the assignment on the course page or not at the Grading Summary table, if you open an assignment:

                         




      On the Grading Screen,        you will see the Turnitin icons below the submissions if Turnitin is enabled. 
      If you see a percentage, you can click on it to open the “Originality Report”.  The blue pen icon opens Grademark, the feedback facility of Turnitin.


      Turnitin changed the design of their reports, the new integrated view is called "Feedback studio".

      Detailed help for Turnitin : https://guides.turnitin.com/hc/en-us/articles/23652443233293-Creating-an-assignment-or-activity-in-Feedback-Studio-using-Moodle-Plagiarism-Plugin

      Video about feedback studio: https://youtu.be/0VBMgPlz_5g?t=31

      Typical plagiarism cases:  http://turnitin.com/assets/en_us/media/plagiarism_spectrum.php

      a) Students would like to check the Originality Report

      Students can't see their originality report and score by default. You can allow this if you decide so (edit settings > Student Originality Reports > Yes).

      If you allow this, students will see the % value in the similarity column after they go to the Turnitin assignment.

      They need to click on the percentile, a new window will open and it will load the originality report.


      b) Problems with Turnitin (when enabled)

      It may happen that the report does not appear, or the status is “pending”. This may be caused by the following reasons:
      - It may take 24 hours for Turnitin to create the report. If a student modifies his submission, Turnitin will always wait 24 hours before the report is done.
      - Turnitin can work with most editable file types, but will not work with images, excel or powerpoint files, or low quality scanned PDF files.
      -  The student has to accept the terms and conditions of Turnitin before she submits her first paper. If it is not done yet (or she selected “not agree”) the report will not be created. The only solution to this if the student accepts the terms and resubmit his paper (the filename needs to be changed).
      - The student submitted his paper before the “Enable Turnitin” setting were set to yes. Students need to resubmit them (just open and save if enough) or ask for assistance to “force” the papers to Turnitin.


      Originality Reports

       1. How can I Analyze the Originality Report (Turnitin assignment)?

      Turnitin changed the design of their reports, the new integrated view is called "Feedback studio".

      Quick help for feedback studio : https://guides.turnitin.com/01_Manuals_and_Guides/Instructor_Guides/Feedback_Studio/01_Quick_Tips_for_Mastering_Feedback_Studio

      Video about feedback studio (you may need to enable cookies at the bottom left): https://youtu.be/0VBMgPlz_5g?t=31

      A short blog post which shows the most common cases of plagiarism detectable with this tool:

      Typical plagiarism cases:  http://turnitin.com/assets/en_us/media/plagiarism_spectrum.php


      2. What is detectable?

      Many resources are not in the Turnitin database so using your own knowledge to detect a suspected case of plagiarism is required. The database to which papers are compared consists of three primary sources:

      • Both a current and an archived copy of the publicly accessible Internet
      • Commercial pages from books, newspapers, and journals
      • Student papers already submitted to Turnitin

      Please note, that in extreme cases it may even be questionable what has been created first - the uploaded paper, or the matching text Turnitin is working with.

      3. The report shows 100% or 0%/ pending. What does it mean?

      100% almost always means that the exact same file were uploaded to Turnitin multiple times (100% means that all text is the same, name of the author, class, etc.). You can filter this source out to recalculate.

      If a paper does not contain any matches this could indicate that:

      • The paper is completely original OR
      • Turnitin does not found the source (s) (Yet?)

       

      Wait for at least 24 hours, then if it is important, you can try to resubmit. If there is still no report, contact me and we can file request to Turnitin about this particular paper.


      Student problems with Assignments (upload, modify)

      1. Students can not find the assignment in the course

      a) Check if the assignment or topic is hidden. Details

      b) Did you change any settings of the assignment? Edit settings       (Turn editing on > Edit> Edit settings) and check if:

      •  Restrict access is enabled
      •  Available for Group members only is enabled by accident in "common module settings"

      2. Students can not upload their papers to the assignment

      By default, students can upload one file to the assignment, can upload after the due date (but the system will store the submission time) but they CAN NOT change/modify their submission after the due date. 

      If they have problems with this, Open Edit settings (Turn editing on > Edit> Edit settings) and check if:

      •  The Due Date is correct
      •  The "cut of date" is enabled by accident (the cut of date prevents students to work with the assignment any further)

      If you would like to allow students to modify their submissions after the due date, either modify the due date in Moodle or change the "maximum number of files".

      How to create a timed, simple essay type exam in advance?

      A common exam type provides a sheet of exercises in Ms word or PDF at a specific time and asks students to answer the questions in Word and submit it back until a due date.

      This can be easily achieved with the "assignment" activity. If you would like to use multiple choice questions - use the quiz activity. 

      So if you would like to set up an exam with an essay, turn "edit mode" on -> add an activity or resource -> assignment

      When you fill in the form, make sure that you set:
      • The correct start (allow submissions from) and due date 
      • Type the questions into the activity instructions field, or upload them as an "additional file".
      • Important: you need to mark the box next to "only show files during submission" (see below on the image). This setting makes the instructions and or file hidden until the start date (or if you use time limit, until the student begins).
        By default students can upload files back, but you can change this to online text if you wish.



      Optional: You can set a time limit for the assignment as well - unfortunately this feature is not working properly yet, if you need time limit for your exam, use the quiz activity.

      Restrict access - How to give access to resources to one (or a few students)?

      Restrict access 
      make certain activities or resources available to a selected set of students

      When you create an activity (or edit an already created one) you fill find the option "restrict access" at the end of the form. 

      Click: add restriction > user profile > email address 
      Write in the address. Make sure that you do not copy/paste empty spaces.
      Repeat this procedure if you would like to give access to more than one student. 

      Click on the "eye" next to this box to hide from other students - otherwise they will see the activity, just could not open it.

      Other popular options
      • if you have groups set up in the course, you can restrict for members of a group as well.
      • One more common use for this feature is to restrict the access for a resource by date. For assignments, the due date featre is recommended, this can be handy if you would like to prevent access to a resource completely in a time frame.
      • If you are using activity completion in the course, you can connect activities together with this feature - so students cannot open an activity if an other one is not finished.


      Detailed help:
      https://docs.moodle.org/310/en/Restrict_access_settings

      Grading in Moodle

      I. Overview

      Moodle has a powerful gradebook, and usually you do not need to edit this or change any settings - as you create assignments (and other activities) in a course and grade them, t      he gradebook entries will be automatically created. So if you create activities for every item you want to grade, no further action is needed.
      Important note: the official grades need to be submitted to SITS, but as you post grades in Moodle, students will be promptly informed.


      II. Create activities (assignments, forums, etc.)
      You can open the activity chooser with the menu and select the activity you would like to add.
      The most basic activities are really easy to create (you just need to fill in a title, a description and a due date on the form and save).

      By default, any gradable activity will be created as a maximum grade of 100 points - you can change that when you create the activity.





      Grading offline items: If you have an offline item to grade (for example course participation), you can still use an assignment for them.  Create an assignment normally, just remove the due date and the file submission option, so it will be used for the feedback/grading only.










      III. Grade activities

      As you grade assignments (or other activities), the points/feedback will be available for the students as well both at the assignment and at the gradebook.

      Note: if you would like to give letter grades for assignments, the recommended method is to add it as text, into the "feedback comments" field - as using scales would make the automatic calculation of the final grade in the gradebook confusing.

      For example, the quick grading of an assignment will look like this:



      https://ceulearning.ceu.edu/pluginfile.php/100229/mod_book/chapter/1421/quick-grading-2369.h5p






      IV. Course total / final grade calculation

      For course totals, the default calculation method is "simple weighted mean" or "weighted main" for newly created courses. 

      For Simple weighted mean the weight of each item is simply the difference between its Maximum and Minimum grade.

      Example:
      A1 70/100, A2 20/80, A3 10/10, category max 100:
      (0.7*100 + 0.25*80 + 1.0*10)/(100 + 80 + 10) = 0.526 --> 52.6/100

      You can get the simplest (but not mandatory) calculation if you plan the course in a way that the total points in a course would add up to 100.

      For the "Weighted mean" method each grade item can be given a weight to change its importance in the overall mean. If you need to change to this method, follow these steps:

      The “final grade” format in the gradebook now represent the CEU grading scheme - so the automatic calculation in Moodle will be transformed from points to percents + letter grade. 
      Important note: the official grades need to be submitted to SITS.

      This will look like this in an example class (students will see only their own points / final grades):



      How to use and modify weights in the gradebook?

      The Gradebook in Moodle can help you organize and manage grades in your course.

      • Students can view their own grades at one place.
      • When grades are awarded from within a Moodle activity (assignment), scores are automatically added to the gradebook.
      • Scores can also be manually added or edited (Overridden) in the gradebook.
      • Scores in the gradebook can be imported and exported (download scores to calculate grades in external software tools such as Excel).

      In order for Moodle to easily aggregate scores automatically, entries in the gradebook are numeric by default. The default score for each activity is 100. You can then control the weights of individual activities to aggregate a final score for the class. If you prefer to grade only with letters no numeric scores are involved and Moodle cannot aggregate a final grade for the course.

      Default calculation of the final grade in Moodle - Simple weighted mean or weighted mean.
      If you would like to give extra credits       (see below), use Natural.

      For simple weighted main, the weight of each item is simply the difference between its Maximum and Minimum grade.

      Example:

      A1 70/100, A2 20/80, A3 10/10, category max 100:
(0.7*100 + 0.25*80 + 1.0*10)/(100 + 80 + 10) = 0.526 --> 52.6/100
      If you would like to adjust the weights of individual assignments, you need to change gradebook calculation method to "weighted mean of grades".


      1.       Go to the Gradebook, and select the "Gradebook setup" menu.

      2.       Click on the "change" link next to the aggregation method, and change the "simple weighted mean" to "weighted mean of grades" and save.



      3. For "weighted mean of grades" adjust the weights next to individual assignments.


      So it will work like this:

      Each grade item can be given a weight to influence its importance in the overall mean. In simple terms, the "total" will be equal to the sum of the scores in each grade item, these scores being multiplied by the grade items' weights, and that sum being finally divided by the sum of the weights, as shown in this example. 

      Example:
      A1 70/100 weight 10, A2 20/80 weight 5, A3 10/10 weight 3, category max 100:
(0.7*10 + 0.25*5 + 1.0*3)/(10 + 5 + 3) = 0.625 --> 62.5/100

      4. How to give extra credits for any assignment or task

      How to set extra credits?
      You need to use the Natural aggregation method.
      To set an item to add extra credits instead of normal grading click on EDIT > edit settings next to the item.
      Tick the "extra credit" box and save.

      This means that the grade item's maximum grade will not be added to the category total's maximum grade, but the item's grade will. 

      Example: 
      Item 1 is graded 0-100 Item 2 is graded 0-75 Item 1 has the "Act as extra credit" checkbox ticked, Item 2 doesn't. The course total will be graded 0-75 A student gets graded 20 on Item 1 and 70 on Item 2 The student's total will be 75/75 (20+70 = 90 but Item 1 only acts as extra credit, so it brings the total to its maximum)
      Note that this is not a solution for providing extra credit within a grade item, but for adding extra credit as a separate grade item.


      
            
      
            
      
            
      Important Forum settings (post, emails)
      1. Who will receive email messages about posts?

      


      a) You need to check the "subscription" (email notifications about posts) option of the forum 
      When a person is subscribed to a forum it means that they will be sent email copies of every post in that forum.
   (emails are sent about 2 or 30 minutes after the post was first written depending on the editing delay).

      

      Open the forum, then check the " Subscription mode" in the Forum administration block

      

      

      

      People can usually choose whether or not they want to be subscribed to each forum. However, if you choose to force subscription
  on a particular forum then all course users will be subscribed automatically, even those that enroll at a later time. This is especially useful in forums towards the beginning of the course (before everyone has worked out that they can subscribe to
    these emails themselves). 

      If you choose the option "      Auto Subscription" then all future course users will be subscribed initially but they can unsubscribe themselves at any time. 
      The default option for created forums is "Optional Subscription" -  users will not be subscribed by default but will be able to subscribe themselves. 

      The default is “forced subscription" for all       “Main course forums”.

      



      Important note about changing the subscription      : This setting
  will not unsubscribe existing participants
    ! 

      

      Changing from "Auto Subscription " to "Subscription disabled" will not unsubscribe
  existing users, it will only affect future course users.

      

      Changing to "Auto Subscription" WILL subscribe existing course users however. 
   You can alsosubscribe/unsubscribe existing users manually.. 
    
       Step 1.  Go to the forum.

      

      Step 2. Show/Edit current subscribers
  (bottom at forum administration)

      

      Step 3. Turn editing on (this button only affects this page)
       Step 4. Select the users and use the add/ remove buttons to subscribe/unsubscribe them.
      

      

      b) Students can change their priorities about emails at their own profiles. Details
      

      c) It is also possible to subscribe just to selected topics of a forum.  
      


      By default, if  any particular student starts a
discussion, they subscribe on that discussion by default so they will receive an email
message if anyone responds to that topic – but no one else. 
      


       
      

      

      2. Students can not find the forum

      

      a) Check if the forum or topic is hidden. Details
      

      

      b) Did you change any settings of the forum? Edit settings (Turn editing on > Edit> Edit settings) and check if:

      

      

        
  
      •  Restrict access is enabled
  
        • 
  
      •  Available for Group members only is enabled by accident in "common module settings"
  
        • 

      

      

      3. Students can not post to the forum

      



      Did you change any settings of the forum? Edit settings (Turn editing on > Edit> Edit settings) and check if:

      

        
  
      •  You changed the forum type to Q and A forum (For this type, teachers have to start the discussion with a question)
  
        • 
  
      •  Changed the "post threshold for blocking" option
  
        • 

      


      

      
            
      
            
      
            
      How to create a sign-up sheet with a wiki
      1. Open MS excel, and create a table with the necessary titles for the columns and rows. No formatting is necessary



      2. Go to the course, Turn editing mode on > Add an activity and resource and select "wiki".
      3. Write instructions (do not paste the table yet!!!) into the description field, and change the title. Save the form as you are ready.
      4. Open the wiki you created and click on "create page" 
      5. Copy and paste the table into the "edit" tab of the wiki and save.



      You are ready, students can edit the wiki the same way - open it, edit and save with their contributions.
      
            
      
            
      
            
      How to do a survey for the students with the Feedback activity
      1. Go to the course, Turn editing on > Add an activity and resource, and select "feedback".
      2. Fill in the form, deadlines, etc. 
      Note; If you want the activity to be anonym, change this option: Question and submission settings > Record usernames : Anonymous. 


      3. Save the form.

      4. Open the finished activity and select "edit questions" there you will be able to add the questions for this survey.



      5. Notify students about this (you can send out the direct link of the activity if you wish. You will see the responses at the "analysis" tab.



      
            
      
            
      
            
      How to create groups and set up group work for activities?
      The Groups feature allows you to divide the students in your course into different groups to easily separate them. Students can use Moodle activities as members of these groups afterward, allowing them to work together closely. 
        • You can change forums into group forums - allowing you to communicate with the members of each group separately.
        • You can gather assignments from teams
        • You can restrict activities/resources to be available/visible for only members of one group, not the other.


      As the groups are created, you can use them for activities in the course.
      Option A) - Restrict the activity to only one group
      After the groups are ready you can edit any activity or resource with EDIT > edit settings, scroll down to the "restrict access" tab, select "add restriction" > group (select the group), and save. This activity will be available for only the selected group from now on.
      Option B) - Set up group work for the activity
      - To change a forum into a group forum > edit the settings of the forum > select the "common module settings" tab and change the group mode into separate groups.
      - For assignments, edit settings > open the "group submission settings" and select the "Students submit in groups" option
      You can read more about forums and groups here.

      
            
      
            
      
            
      How to create an attendance sheet with the Choice or Checklist activity?
      We have two activities which can be used for this purpose:
      1. The Choice activity, if you want the students to mark their own attendance
      2.       The Checklist activity, if you would like to mark the attendance of all students yourself
      1. Use the Choice activity, if you want the students to mark their own attendance

      a) Go to your course, Turn editing on and go to the section where you would like to place the attendance sheet.
      Click on themenu and select Choice.


      Fill in a title (Attendance sheet for XXXX session), and a description ( "Check the appropriate box before the course starts").
      Add the options for the students and set the start and end time for the sheet (some time before the class and after it started) and Save and return to course.
      For example:

      

      b. If you need one for the next session as well, just go to the Sheet already created, click on the 3 dots  next to it and select duplicate. This will create a copy of the activity. Move the copy next session with drag and drop, then 3 dots > edit settings - change the title and the deadlines and Save.

      attendance.png

      2. Use the Checklist activity, if you would like to mark the attendance of all students yourself

      a) Go to your course, Turn editing on and go to the section where you would like to place the attendance sheet.
      Click on themenu and select Checklist.

      Fill in a title (Attendance sheet), On the form, change: "updates by" to teacher only. Change the grade to 0 (if it will not be graded. Leave the other options at default and save the form.
      b) At the "edit checklist" tab you can add the dates (just type in a title or date and click "ADD")


      c) At the "view progress" tab, with "edit checks" you can quickly check next to the student's name (YES OR NO) 



      Click SAVE after you are done. 
      The students will see their own lists only.



      
            
      
            
      
            
      Panopto - share/upload videos in Moodle
      Panopto is an online video platform. It enables you to create, share, and stream videos. CEU has a subscription to the service, and now it is integrated into Moodle.

      If you have your videos either on your computer or in a Folder in Panopto, you can easily upload them to Moodle.

      I. Share an existing video with the Panopto video activity

      You can add a video into the course as a Panopto video activity - enrolled students will have access automatically (but will not be able to download them).

      Note: The old Panopto block/embedded video method is not supported anymore.

      Open the course > Turn edit mode on > Add an activity or resource > Select       Panopto video  > Click on "select content". 


      • A pop-up window will appear. 
      Important: If you get an error message or the popup window prompts you to log in:
      a) If you have your video on your computer
      Select the "Upload' tab. Select the video from your computer > wait until it is uploaded > Click insert and save the form.

      If you do not change the default folder, the video will be uploaded into the Panopto folder of the course. After the upload/processing is ready, students will have access.
      b) If you have the video in Panopto already
      Choose the folder > Select the video at the popup window (you may need to change folders in Panopto) > Click insert and save the form.
      Your own CEU Zoom recordings can be found in Panopto under my folder/meeting recordings subfolder.


      If the video is not stored in the folder of the course, students will have access, but other teachers of the Moodle course will not have editing rights, they will be able to view it only.
      II. Recording videos with Panopto

      Useful links to get started:
      Panopto links
      CEU IT sharepoint site

      III. Existing Panopto videos in Moodle courses

      When you import your course to the new academic year, the Panopto video activities will be shared with the new students automatically.

      If you are using the old Panopto block/embedded video method however, this is not the case, new students do not get access to the videos automatically.

      You need to:
      • Share the videos with the Panopto activity method (see above) and delete the embedded videos from the new course
        or
      • Make the videos public in Panopto / give access to the students in Panopto
        https://support.panopto.com/s/article/Share-a-Video
        or
      • Write to acsg@ceu.edu with the title of the original course (where the videos was originally uploaded) and the new course, and we connect them, so new students can watch the videos.


      
            
      
            
      
            
      How to enable students to upload videos into Panopto (assignment folder)?
      It is possible for students to create short videos in Moodle (2 min max) directly. Help
      If longer videos need to be created or shared, it can be done with Panopto - but by default, students do not have rights to create / upload videos in Panopto.

      This can be done two ways: 
      I. Creating an assignment folder in Panopto for the course, which enable all students of this course to upload videos to this folder
      II. The students ask for video editing rights and personal Panopto folders from the Classroom support colleagues individually - Help
      Option I. - Create an assignment folder in Panopto for the course
      Step 0. If you uploaded a Panopto video from the course, it already has a folder in Panopto. If not, just start the process (Editing mode on > add an activity > Panopto video) - you do not need to actually upload a video, the folder will be created in Panopto.

      Panopto getting started
      Step 1. Log in to Panopto directly: 
      https://ceu.cloud.panopto.eu/
      It will ask you to log in (select CEU Azure method- needs your CEU email address + password).
      Step 2. - Create the assignment folder (help used from the IT Sharepoint site)






      Open the folder of the course in Panopto. You can find this with Browse > Ceulearning > course name. 




      You can find the "Create Assignment Folder" option on the overview tab of the folder's Settings menu.
      After you create it, students will be able to upload / create videos into this folder, but will not be able to watch the videos of other students. 

      If you would like students to watch each others videos you need to change a setting: "Allow viewers to see each other's sessions" menu item is in the Settings menu for the Assignments folder.
      See a short animated gif depicting the steps.​​​​​​​



      Step 3. Share the link of the assignment folder with the students.
      They can login this way: https://ceu.cloud.panopto.eu/
      It will ask you to log in (select CEU Azure AD method- needs your CEU email address + password).
      Instructions: https://ceuedu.sharepoint.com/sites/itservices/SitePages/panopto_upload.aspx. 

      Option II. - Individual access for the students       (help from Classroom support)

      If the students recorded their assignments on their computer, they could upload them to Panopto by following these instructions:
      https://ceuedu.sharepoint.com/sites/itservices/SitePages/panopto_upload.aspx.
      But first, they need to login to Panopto here: ceu.cloud.panopto.euAfter that, all of them should get in touch with classroom support to create their folders.Once their folders are ready, they'll be able to upload their videos by following the instructions at the link above.Lastly, they can share their videos with you through Panopto by following these steps: https://ceuedu.sharepoint.com/sites/itservices/SitePages/panopto_share_record.aspx.



      
            
      
            
      
            
      Video recording with Panopto
      Video recording with Panopto
      If you never used Panopto before, contact the classroom support and ask for creator rights 
      Login to Panopto at https://ceu.cloud.panopto.eu


       At the login screen, change the login method from Panopto to "CEU ADFS" if necessary then provide your CEU email address/password to log in.  

      If you have any problems, contact the Classroom support.

      
            
      
            
      
            
      Short audio and video directly from Moodle
      Directly record sound and video from the Moodle editor
      Buttons in the Text editor now allow you to record videos or audio directly into Moodle if your device has a camera/microphone (both for students and instructors). This is usable for quick, short responses, the time limit is 2 minutes. This feature could be really handy with forum posts and giving feedback at assignments.
      How does it work?
      Video: https://www.youtube.com/watch?v=gr4mw1qvcWM

      
            
      
            
      
            
      Interactive videos and presentations with H5p
      Interactive videos and presentations with H5p
      Create interactive presentations and videos with a new, user friendly method directly from Moodle. Note: the activities created could be used for practice activities for now (no grading available)
      How to create one? (quick, without interactive elements)
      How to create one? (detailed)
      Other content types available with h5p (interactive quizzes and games) 
      https://h5p.org/content-types-and-applications
      
            
      
            
      
            
      Perusall
      Perusall - External tool for sharing / annotating readings.  
      Basic info (video)
      Detailed article


      

      If you would like to use Perusall for your course, Turn edit mode on > add an activity or resource and select the activities tab and "External Tool - Panopto, Perusall" from the activities list.  Add a title and from the Preconfigured tool dropdown select Perusall.  
      If you do not want to grade this activity change the Grade > Type to "none", otherwise it will appear in the gradebook. You
do not need to change any other settings.

      


      



      

      This link will act as a gateway between the course and Perusall for both instructors and students. As you use the link from Moodle, it will automatically create a page for your course in Perusall and an account.

      You can start to use the software, upload readings, etc. 
      Help materials:

      Important Note:
      CEU does not have control over Perusall. It is an independent service, we do not administer it, and CEU is not responsible for it. The University gives no guarantee that the service will work all of the time. Any technical queries must be directed to Perusall.
      CEU takes no responsibility for the privacy policies of any linked websites and is not responsible for their content.

      Privacy notice: if you use a Perusall external tool activity in your Moodle course, the LMS sends Perusall information about the user and course when it is launched. Perusall utilises the following user information: user role in course, name (first, last, full), e-mail address, and profile image (if any). It also collects course information including course name, assignment name, if applicable, and grade passback information, if applicable.
      It is recommended that you advise students that their information will be transferred over to Perusall, but will be kept confidential and will not be shared outside the course users. The information is shared to enable synching with Moodle for Gradebook purposes.
      https://app.perusall.com/legal/privacy
      Be mindful of content that you place in Perusall and make sure you have the rights to share the content. If you have questions about a specific material to share, contact the CEU library.

      Detailed help about this:
      https://ceu.libguides.com/moodle


      
            
      
            
      
            
      Zoom meetings
      CEU has a subscription to Zoom. To create a Zoom meeting from Moodle, you need a CEU Zoom account assigned to your CEU email address. 
      Please register an account via https://ceu-edu.zoom.us/. Here you just need to log in with your Microsoft account and password to activate your own Zoom account. 
      Make sure your email on Zoom matches your email on this system. If you have problems, contact the Classroom Support.
      After you
 have access to the CEU subscription with your CEU email address, you 
will be able to create Zoom meetings directly from Moodle. 

      1. Add an activity or resource > Activities tab > Zoom meeting.
      2. Fill in the form (name, description) and decide if this will be 
      a) a one time meeting (it will close after the duration) - set a start time
      b) a recurring meeting - tick the box with the same name. This meeting will be open indefinitely, so one activity with the same link can be used throughout the term.
      If you will co-teach the course (or just create the meeting), make sure, that you add the email address of the other instructors at the "alternative hosts" box, so they can start the meeting and have the same rights. (they need a CEU zoom account as well).
      You may change other settings if needed (read the help for these next to them with the ? icon) and Save.
      3. The meeting is created in Zoom. You can open it in Moodle with the link and need to Start it with the button (for recurring meetings, every time). Students of the course will see this as an activity, and can join from the Moodle course,  but you can also copy / paste the "join link" as well and send it to them if you wish.
      Zoom tutorials
      Important note: 
      All CEU licensed Zoom accounts are connected to Panopto thus every Zoom recording made into the cloud ends up in Panopto under my folder/meeting recordings subfolder.
      You can share these recordings with your students in a Moodle course with the Panopto video activity easily.

      
            
      
            
      
            
      Turnitin - plagiarism detection software
      Instructors can use Turnitin two ways in CEU:
      1. In Moodle with the assignment activity
      The students submit their papers themselves to an assignment you created in Moodle. If you set the “Turnitin reports” to Enable, all papers what students submit will be sent automatically to Turnitin and the report will be created. This is the easiest and recommended method.
      You can not submit files for the students, they need to do it themselves. 
      Details:  http://ceulearning.ceu.edu/mod/book/view.php?id=75454&chapterid=871
      2.    Instructors submit the student papers to their own Turnitin account.
      All instructors who used Turnitin from Moodle has an account in Turnitin already.

      Your username is the CEU email address, and you need to use this link to set a password (add your email and your last name without accents to the form): https://turnitin.com/password_reset1.asp?r=81.7992301790021&svr=320&session-id=&lang=en_us&
       
      If you did not use Turnitin in Moodle before or have an issue with login, please contact me.
      Help about the Originality report:
      https://youtu.be/0VBMgPlz_5g?t=31